Screening Pathway Administrator

Job summary An opportunity has arisen for 1 x Full Time ( hrs per week) Screening Pathway Administrator to join the Administration/Telephone Helpline team based at our centre in Upper Boat.
The successful candidate will be required to work as part of the helpline team responsible for ensuring the successful delivery of the Diabetic Eye Screening Programme in Wales.
They will be responsible for providing essential administrative support to ensure the efficient operation of the call/recall and failsafe functions of both programmes.
This is a busy and varied role, which requires the ability to deal with a wide range of stakeholders, tasks and deadlines.
There is a requirement to organise, prioritise and plan your workload in order to achieve your objectives.
Team working is essential for this role along with excellent telephone skills and a high level of accuracy when entering participant pathway information and data.
If you have the relevant experience and are self-motivated, with the ability to juggle and prioritise a range of tasks then we would love to hear from you.
Main duties of the job Working with the Screening Pathway Co-ordinator, undertake validation of lists and reports to support the introduction of a robust failsafe system for the screening pathway processes Reviewing and investigating patient demographic and patient management recordsUpdating patient management records in line with agreed standard operating policies and proceduresProcessing key failsafe checksLiaising with a variety of DESW staff, GPs and other health professionals to update management pathways appropriatelySetting up clinics and appointing patients to clinicsProcessing invitations for screeningDealing with appointment changes and general queries over the telephone from patients, members of the public and other health professionalsPreparing clinic paperwork for screening clinicsIssuing result information to patients, GPs and other health professionalsProcessing and updating failsafe reportsProcessing undelivered returned mail and dealing with changes to demographic detailsAuto mailing and franking of mailFiling About us Public Health Wales is the National Public Health Institute in Wales.
Our vision is 'Working to achieve a healthier future for Wales'.
We play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
We are an organisation that places ourselves at the heart of supporting people, communities, partners, and the Welsh Government in addressing these major challenges and providing solutions for action.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion.
We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit For guidance on the application process, please visit Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
If you have the relevant experience and are self-motivated, with the ability to juggle and prioritise a range of tasks then we'd love to hear from you.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification Qualifications, Knowledge and Skills Essential Minimum 5 GCSEs - Administration work experience - NVQ level 3 in Business Administration or Customer Care or willingness to work towards one Previous administrative experience/Telephone Call Handling/Customer Care experience Good level of interpersonal and communication skills; Ability to prioritise work and use own initiative; Ability to work under pressure and to meet deadlines Good level of knowledge across a broad range of administrative functions; Good level of knowledge across a range of IT and Windows applications Ability to work well under pressure and maintain concentration whilst dealing with constant interruption Desirable European Computer Driving Licence qualification; Welsh Language Skills Experience of working in a health service environment Knowledge of Screening Programmes Other Essential Willingness to travel to other screening locations if required by the service