Procure To Pay Administrator

1 month ago

Lisburn, United Kingdom Apple Recruitment Full time

Main Purpose The Procurement-to-Pay Administrator will support and assist the P2P Accounts ManagerandProcurementManager todeliveracompetent,effectiveandtimely P2P function in compliance with internal policies, legislation and better payments practice code.
The post-holder will also be responsible for updating and maintenance of the procurement ledger to support seamless purchasing within the Organisation.
KeyResponsibilities: AccountsCreditorsandDebtorsServices 1.Support and Assist the Procure-to-Pay Accounts Manager to ensure the timely andaccurateprocessingofemployeeclaims,creditorsanddebtors,incompliance with Better Payments Practice Code, terms and conditions, internal policies, legislation, Scheme of Delegated Authority, supplier contracts, Service Level Agreements and HMRC requirements.
Develop, maintain and apply a robust knowledge of HMRC VAT and tax and accounting processes, guidance and regulations 3.Developandmaintainathoroughknowledgeofallaspectsofthe AccountsCycle enabling the post holder to seamlessly deputise for the Procure-to-Pay Accounts Manager as required.
QualityassureandreconcileallcreditorinvoicedatawithOCR(OpticalCharacter Recognition) digital files and input system data accordingly.
Administer the accounts mailboxes, using initiative to address issues and reconciling the OCR software to the finance software on a daily basis.
Collate and balance creditors monthly statements, using initiative to resolve invoice discrepancies and disputes in line with contracts, Service Level Agreements and Better Payments Practice code.
Provide advice and guidance toEmployees/HR/Line Managers/Senior Managers onmattersconcerningaccountspayments,debtorsinvoicingandcreditorsledger transactions to ensure payments are made in accordance with relevant policies and any other statutory legislation that may apply.
Managethemaintenanceofallcreditoranddebtorfinancialrecords,includingnew suppliers and changes to personal circumstances, providing assurance that correct authorisations and accountability is in place and can be evidenced.
Develop, maintain and apply an in-depth knowledge of the creditor and debtor policies, ensuring that the relevant allowances and deductions are applied to all Procurement duties Process conversion of requisitions into purchase orders following completion of accuracy and validity checks.
Createnewcataloguelinesandupdate/maintainexistinglineswithinthee- procurement system, in conjunction with the Procurement Advisor.
Create/setupnewcontractsfollowingreceiptofhandoverdocumentation.
Investigate and process invoices which have failed NIFRS accounts automatic clearing system including liaising with user departments and suppliers to resolve any issues and ensure prompt payment.
Adhere to the timescales for all cyclical and routine processes within the e- procurement system.
Source products and supplies using existing currently contracted suppliers or via existing framework Producemonthlycontractmonitoringreportsincludingthecheckingofallamber and red status contracts and advising the Procurement Advisor accordingly.
Criteria Essential/ Desirable Possess 5 GCSEs at Grade C or above (or equivalent) including English Language and Mathematics.
Essential Application Form/ Pre-employment check AND Have a minimum of two years experience working in a Procurement or Accounts function in a large, multi- site organisation*, including at least one of the following: (a) supporting and maintaining a procurement ledger, including administration of purchase orders.
(b) processing and quality assuring invoices, including creditor payments and other entitlements.
Essential Can demonstrate: (a) Deliver high quality work with excellent attention to detail; (b) The ability to work individually or as a team member; (c) Effective communication and the ability to provide timely and accurate information; (d) A strong customer service orientation.
(e) Competence in the use of: i.
Windows and other Microsoft applications ii.
Using accounting and/or procurement software systems Essential Application Form / Interview Desirable Have experience of working within local government or the public sector Desirable Application Form ** A large organisation is defined as having more than 100 staff and a budget exceeding £10m.
Applicants must ensure their CV is accurate and up to date.
The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match these criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities Employer.

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