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Administrative Co-Ordinator
1 month ago
Job summary The Administrative Co-ordinator role provides plenty of variety and flexibility and an opportunity to work with and support the Trust's Executives and various teams across the Trust.
As part of the Executive Admin team you will work closely with the team of Executive Personal Assistants and other Admin Co-ordinators to ensure a high level of support is provided to the Executives, their deputies and Associate Directors If you are an experienced administrator, are confident working with stakeholders at all levels and have a flexible and adaptable attitude we would love to welcome you to our team.
Our colleagues are very important to us and we would welcome a conversation with you about full time, part time or flexible working options.
Main duties of the job This is a summary of the main tasks, full details can be found in the attached job Provide specialist administrative support to the Executive Personal Assistants (PAs)taking on specific tasks and responsibilities as required to support the Executive Admin team Provide front of house service, meeting and greeting both internal and external Communications - manage post; opening, sorting and distributing mail, receive and action general queries by phone or emailo Action often complex instructions from the Executive PAs, Executive Directors and Deputies o Support the Executive PAs to maintain an up-to-date electronic diary for the Executive Ensure Executive Directors are prepared for meetings by ensuring that they have all papers and information Maintain filing systems and electronic databases ensuring that all relevant correspondence and documents are available when requiredo Take minutes and action notes for meetings chaired by Executives or those for which the executive team are responsible as required.
o Ordering of supplies using the electronic procurement system.
o Support the recruitment process for Consultant Recruitmento Maintain confidentiality at all times relating to patients, staff and the Trust About us A successful Foundation Trust, Chesterfield Royal has over 4,000 dedicated colleagues serving a community of over 400,000 people in North Derbyshire.
In a workplace in which you can proudly be yourself, we won't just focus on your application- who you are, your talent and the potential you'll bring is equally important and we will support you to be the best you can be.
We are a values-led organisation and have embedded our Proud to Care Values: leading with care, openness, integrity and an inclusive culture, at the heart of everything we do, ensuring we provide patients with the best possible care and making our Trust a great place for our people to work.
Our ambition is to provide consistently exceptional care for our patients and to achieve an "Outstanding" rating with the CQC and we developed our Royal Academy of Improvement, to ensure everyone can find the help and support they need to drive improvements.
We are firmly rooted in the founding principles of the NHS, and we have built on this through our "Leading the Chesterfield Way" framework.
We know people have a life and responsibilities outside of work and offer flexibility and a raft of support to care for your physical and mental well-being Job description Job responsibilities Please see the Job description and Person Specification in the documents contains a full detailed description of the role and the main responsibilities and duties, along with the criteria tasks you will be required to support are varied and change regularly depending on the priorities of the Executive team.
When in post you will have the opportunity to work with your colleagues to shape how the team works and agree which specialist areas each of you will focus on whilst maintaining flexibility to cover all requirements of the team.
Person Specification Qualifications and Training Essential Educated to GCSE grade C or equivalent standard in English and Mathematics Qualification (or equivalent good working knowledge) in use of Microsoft packages including Word, Excel, PowerPoint and databases RSA II (or equivalent) keyboard skills with the ability to produce high quality documents Experience Essential Experience of working in an administrative/secretarial role Experience of working with a range of stakeholders at varying levels of an organisation Desirable Experience of taking meeting minutes Skills and Knowledge Essential Excellent communication skills, written and verbal Able to work on own initiative and as part of a team Ability to prioritise own workload and work to tight deadlines Good time management and organisational skills
