Estates Coordinator

About UsStonegate Group is the UK’s largest operator of pubs, bars, and late-night venues, including Slug & Lettuce, Be At One, and Popworld, to name a few. We’re proud of our diverse portfolio and deeply committed to creating an inclusive culture that embraces individuality in all its forms—including neurodiversity. By fostering an environment where everyone feels welcome, valued, and supported, we reflect the vibrant communities we serve and empower our people to thrive..The Opportunity As Estates Governance Coordinator, you will provide professional and efficient administrative support to the Estates team to ensure department key objectives are met, including supporting the delivery of the divestment strategy and comprehensive estate management.We are seeking a proactive individual who thrives in a fast-paced environment with the ability to manage multiple priorities, remain focused under pressure and maintain high standards of accuracy while working to tight deadlines.The role requires a highly organised and excellent communicator acting as a key link between field-based colleagues, agents, solicitors, and administrative colleagues. This role will work from our Solihull office 3 days a week, as well as travel to attend off site team meetings as required.Key ResponsibilitiesTo provide comprehensive administrative support to the Estates Team; managing internal Estate System, maintaining records and key estates documents.Development and maintenance of process guides and ensuring processes are followed within the team.Administration associated with the Leasehold estate and management of Asset of Community Value (ACV) and Pubs Code compliance matters for disposal activity and internal auditing.Minute taking at Team Meetings as required including off site visits.Coordinating and updating system(s) with Valuation Office Agency business rates information.Liaising with internal departments, solicitors and agents to maintain business continuity and achieve key objectives.Manage requests for information from solicitors, agents and Head Landlords, and coordinate the provision of statutory certificates.Reviewing, sorting, scanning and distribution of post – prioritising as appropriate.General queries relating to Leasehold sites, arranging access for Head landlord inspections and payments.All ad-hoc reporting and project work as required.About YouPrevious experience of Pub Industry and/or Estates or Property role.High level of IT proficiency, with confidence navigating multiple estate management, compliance, and reporting systems. Confident with SharePoint Online, Outlook and familiar with Dynamics 365BC, MRI Prolease, Invida, Nimbus and Outsystems is desirable.Ability to quickly learn new platforms and maintain accurate, well-organised records to support effective estates governance.Strong ability to read, interpret, and analyse leases and associated property documentation, identifying key obligations, financial terms, and governance requirements.Excellent data accuracy, including inputting and updating detailed lease information, and financial details, ensuring reliability of estates data across all systems.Confident communicator who is comfortable asking questions, seeking clarification, and escalating issues appropriately. Understands when to work independently and when to engage others to ensure accuracy and compliance.Detail-focused and analytical, able to spot inconsistencies, challenge missing or unclear information, and contribute to the continuous improvement of estates governance processes.Proven ability to work collaboratively with internal and external stakeholders and prioritise tasks.What makes Stonegate a great place to work? At Stonegate, we believe that when you feel your best, you do your best. That’s why we’re committed to supporting the health, happiness, and overall wellbeing of every team member. From lifestyle perks and flexible support to mental health resources, our benefits are designed to help you thrive, both in and out of work.25 days of annual leave, plus 8 bank holidays, with the option to purchase up to 5 additional days of leave each year Bonus Scheme Access to discounted Private Medical Insurance through Vitality Exclusive discounts on Dental Insurance Reward Card via the MiXR app, giving you and your friends 25% off food and drinks as well as VIP entry across our Managed Estate Life Assurance which gives access to Help @ Hand Access to your pay early via Stream The Stonegate Xtra portal with access to a wide range of high street discounts and offers Discounted access to David Lloyd membership Award winning Learning & Development programmes to drive your career If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you. You can contact us on hrsupport@stonegategroup.co.uk.