Conference Event Manager

1 month ago

Edinburgh, United Kingdom Conference Partners International - PCO Full time
Job Description

As Conference Event Manager / Account Manager, you will create and deliver diverse and scalable conference experiences and manage their own portfolio of events. A vital component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client, including overall responsibility and accountability for the conference delivery; financial management; client management; marketing strategy; and driving delegate attendance and profitability for CPI. 


 More specifically:  

• A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the Client.  

• Attendance at committee meetings to include all pre-meeting preparation and follow up.  

• Overseeing the setup and management of online registration of bookings. 

 • Working with our programme team in the setup and management of online abstract submissions.  

• Updating the Director and CEO on the progress of your conferences both financially and logistically.  

• Attending and presenting at sales presentations as the appointed account manager.  

• Venue and catering management  

• Audiovisual equipment, staging, lighting and production  

• Evening functions include staging, lighting, entertainment, décor  

• Excursions and tours  

• Exhibition and sponsorship management, sales and fundraising  

• Management of hotel allocations, including negotiating contracts  

• Working with our in-house design team on; brand design, writing brochure/website content  

• Marketing and promotion of the events  

• Branding of the venue including set design, indoor and outdoor signage  

• Event materials • Creative programme design and speaker management  

• Putting together conference and event budgets, budget management, cash flow management and financial control of each conference/event.  

• Overseeing the delegate services team member on designing, building, and managing the online registration system for their assigned projects, including invoicing and credit control.  

• Accommodation management, including hotel allocations, negotiating the contracts and rates.  

• Liaising directly with agents, direct clients or representatives on all aspects of the project.  

• Assisting with the organisation, coordination and implementation of site inspections and fam trips.  

• Work on-site during your own events and events of other Account Managers.  

• Assisting the Senior Management Team in the overall growth and development of the Company.  

• Ad hoc duties as required 

 

This is a brilliant opportunity to join CPI, an international award-winning professional conference organiser and further your career in conference production. We believe it is our responsibility to harness your creativity, conference design and maximise technology to create new value for our clients and their delegates. 

Together we are a dynamic and passionate team, developing and delivering amazing conferences for our clients. Working as part of a close-knit and creative operations team, you will be an integral part of the conference development process from beginning to end. 

CPI can promise you an environment that not only encourages your best but also rewards it with plenty of room to grow. Our success is powered by people and technology; we are always seeking ways to amaze our clients. 

 

  • You will create and deliver diverse and scalable conference experiences and be the go-to person for your clients and their committees, supporting and guiding them through the planning process and delivering an exceptional experience for their delegates.  
  • You will have responsibility for all aspects of the conference, from budget and financial management to the marketing and communications strategy to drive delegate numbers and profitability. 

 

We look for candidates who are:  

  • Mega Time Managers: you can’t live without your to-do list and constantly prioritise and re-prioritise 
  • Ambitious; competitive, self-driven, self-motivated, goal-oriented, and confident 
  • Passionate; passionate about the work you do, and that excites and inspires others 
  • Poised; able to thrive under pressure and deadlines and can manage multiple projects simultaneously 
  • Confident and Self-Assured; Isn’t daunted by the task of leading large projects and taking responsibility for their success 
  • Creative; you then think and operate outside the box 
  • Curiosity: Taking the time to look, learn and discover something new every day. 
  • Ingenuity: Finding creative ways to solve problems and create opportunities. 
  • Fearlessness: Acting with confidence and without fear of failure. 
  • Quality: Taking pride in the craft and the robustness of our output. 
  • Collaboration: Finding a rhythm in working with other people makes ‘we’ a lot stronger than ‘me’. 

 

 

Skills Required  

  

  • Third level qualification in event management, business administration, or project management is essential 
  • Minimum five years’ experience 
  • Exceptional verbal, written, communication, presentation skills and stakeholder engagement 
  • Solutions focussed, with the ability to quickly problem-solve 
  • Commercially astute 
  • Assimilates complex information quickly 
  • Will have curiosity and the desire to learn about our clients 


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