Operations Assistant

2 weeks ago

City of Bristol, United Kingdom One Big Circle Ltd Full time
Job Description

Operations Assistant

One Big Circle – Bristol



Full-Time or Part-Time (FTE 37.5 hours over 5 Days)

£24k Pro Rota

Full Time / Part Time / Flexible hours




About One Big Circle


Formed in 2017, One Big Circle is a fast-growing Bristol technology company that provide “Intelligent Video” solutions. We focus entirely on solving real-world industry problems by fusing new technology in the field of Video, IOT, Cloud and AI providing end to end solutions which allow our customers to dramatically improve their operational efficiency and safety. Our culture is one of high-quality technical delivery and we work at a speed that many industries are unaccustomed to; we have done this by building a team dynamic that challenges and empowers our people and creating an environment where everyone contributes and learns. We are growing, profitable and have ambitious plans to continue expansion in and beyond our existing markets.

We are looking for a proactive and motivated individual to join our team to support the business in further growing our flagship award-winning product: AIVR. AIVR (Automated Intelligent Video Review) is a state-of-the-art video technology system used by thousands of people in the rail industry. AIVR has won dozens of awards and is recognised as the market leading solution, but we are building many more opportunities both in existing and new markets which will further accelerate our growth.

As an employer, we believe in a happy, inclusive & supportive workplace where everyone can work to their best ability. We are growing quickly and need to recruit another valued member of the team. Could that be you?



Role Summary


As Operations Assistant you will be part of One Big Circles ‘Inner Circle’ and will play a crucial role in maintaining the efficiency of our office environment. Your primary focus will be on keeping the whole team moving forward, offering support where needed.

The role will be extremely varied, and you will be involved in a wide range of tasks, giving you insight into the entire company. This will also provide you with the opportunity to develop and learn across all aspects of the business.

You will learn to actively anticipate the needs of team members and help them stay focused on their activities by providing assistance and resolving their issues quickly and accurately. In addition to being super-organised, you will possess the communication skills needed to interact with a variety of people in and outside of the business.



Responsibilities


  • Supporting the Operations Manager with the day to day running of the offices
  • Being proactive and detail-orientated in your approach to all tasks and whilst anticipating the needs of the business


Stock Control:

  • Assist in receiving, inspecting, and recording incoming stock.
  • Conduct regular stock checks to ensure accurate inventory levels.
  • Collaborate with relevant departments to reconcile discrepancies in stock records.
  • Report low stock levels and assist in the replenishment process.


Tidying:

  • Maintain a clean and organised office space, including workstations, common areas, meeting and storage rooms.
  • Monitor and replenish office supplies, ensuring all areas are adequately stocked.
  • Assist in the setup and organisation of meeting rooms and events.
  • Dispose of waste and recyclables in accordance with company policies.


Shipping:

  • Coordinate and process outgoing shipments, ensuring accurate and timely dispatch.
  • Prepare packages for shipping, including the relevant documentation.
  • Communicate with courier services and freight carriers to schedule pickups and deliveries.
  • Track and update shipment status, providing relevant information to stakeholders.



Personal Qualities and Experience


You will have the ability to liaise effectively with other team members, prioritise your own workload and contribute your ideas and be able to work independently.

Confident in finding solutions and completing tasks in coordination with the Operations Manager.

Highly organised individual that thrives on helping others succeed.

A working knowledge of MS-Office and Google applications (Essential)

Full clean UK driving licence due to satellite office location (Essential)

Proactive and ability to take initiative (Essential)

Adaptability and a willingness to learn (Essential)

Proven experience as an office administrator, personal assistant, or other relevant role (Desirable)









Company Benefits Include:


• Auto enrolment Pension Scheme

• 25 Days Holiday plus bank holidays

• Life Assurance

• Private Healthcare Cover

• Share Options

• Work related training courses as required

• Complimentary snacks and refreshments including fresh fruit

• Access to Bike to Work Scheme

• Secure bike storage and shower facilities

• Social events

You would be a valued part of a fast growing team where your ideas and opinions are valued as we continue the exciting journey of One Big Circle.

To apply please send a covering letter along with CV to

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