Document Management Controller

7 days ago

Filton, United Kingdom Integral Full time
As part of the Project Management Office team, you will be responsible for the management and control of project documents ensuring their accuracy, quality, and compliance with standards and procedures. The role involves maintaining document control systems, ensuring the smooth and efficient handling of all documentation, and providing support to project teams.
Field View - This will form 50% of the role.
* Be instrumental in the roll out of Field View across several business unit workstreams.
* Configure the Field View software to meet requirements of multiple projects and business unit workstreams, including appropriate templates, workflows, forms and reports.
* Develop training material, guides and tutorials.
* Support the roll out of the software across new business workstreams.
* Support the business with data validation and reporting on quality metrics via the Field View dashboards.
Maintain and organise a systematic approach to document management, ensuring all documents are stored, easily accessible, accurate, complete and version control is maintained and obsolete versions archived, in line with the company / contractual processes.
* Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, filed and comply with internal and external standards/policies, including regulatory requirements.
* Manage and update project operations and financial tracking spreadsheets and databases, producing and collating KPI information.
* Collaborate with project teams, departments, and external parties to ensure document control requirements are met, through the formal transmission and receipt of project documentation.
* Support the project team by populating Document Requirement Lists.
* Provide training and support to staff on document control processes and systems.
Proven experience with Field View along with experience of rollout of Field View (or similar document management system), developing training/user guides, implementation and training for users.
* Experience in similar Document Management/Records Management/Information Management role gained within a Construction/Engineering environment. Strong attention to detail, accuracy and commitment to quality. Knowledge of industry standards and regulatory requirements related to document control.
* Formal qualification in Business Administration, Information Management, Engineering, Construction or a related field.
Competitive & negotiable salary depending on relevant experience.
* 25 days holiday plus bank holidays, Ability to buy and sell holidays - buy 5 days & sell 2 days, Life assurance, Auto-enrolment company pension scheme, Employee Assistance Program (EAP), Cycle to work scheme, Purchase an electric vehicle via salary sacrifice, Employee discounts with various brands, Learning and development programs, training and career opportunities.
We’re a Facilities and Maintenance firm based across the UK. We work with organisations in Mechanical, Electrical and Fabric works with engineers nationwide to deliver engineering excellence for our clients. The Integral family are the largest mobile hard services provider in the UK.
At Integral and JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. We’re focused on opportunity and want to help you make the most of yours.

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