Bid Manager

3 weeks ago

Manchester, United Kingdom Mitie Full time
Job Description

The Consulting and Energy Solutions business contributes to the success of the companies igniting growth strategy. Our business drives the key activities required to deliver on this strategy to able our transition to become a leader in facilities transformation.

The Bid Manager/Writer will play a critical role in driving our business growth by supporting our bidding process. They will work closely with the Head of Bids and Proposals and key stakeholders, including our Sales and Operations teams, to develop winning bids and drive long-term growth opportunities and deliver on our strategy:

  1. New logo and sector acquisition
  2. Cross sell and upsell driving project conversion
  3. Differentiation of core FM services

Responsibilities

Pipeline

  • Work with the Head of Bids and Proposals, Account Managers, Operations and Sales Leads to maintain awareness of upcoming tenders
  • Provide accurate reporting on pipeline status to the Head of Bids and Proposals

Bids and Proposals

  • Provide high quality bid management for the opportunities managed by the Consulting and Energy Solutions team
  • Write compelling, persuasive, and tailored bid submissions that address the client's needs and clearly articulate the company's unique selling points and value proposition
  • Work closely and collaboratively with all bid stakeholders, and primarily the sales lead and Head of Bids and Proposals, to ensure that the bid is a compelling high-quality submission capable of winning
  • Implement all necessary proposal procedures and processes in line with the company methodology or the Delegated Authority Register and ensure they follow appropriate governance
  • Support the decarbonisation scope of FM tenders by coordinating with FM bid teams and ensuring our solution is effective and robust
  • Assist in analysing the bid documents and requirements to ensure both compliance and responsiveness to the clients' issues and needs throughout the bidding process
  • Develop and own the Bid Management Plan including deliverables, owners, and completion dates to ensure a high-quality bid is delivered on time and to the client's requirements. Regularly review and update providing reports on progress and issues as required
  • Manage customer communication via portals, email communication etc. including raising CQs, distributing updates to the bid team etc.
  • Collateral development: writing/editing input from a variety of stakeholders typically involving contributions from sales, marketing, SMEs, legal, commercial and operations
  • Conduct regular proposal progress status meetings and maintain the proposal schedule. Resolve or escalate any issues identified
  • Monitor portals to identify new bid opportunities

Continuous Improvement

  • Foster continuous improvement, maintaining consistency and best practices throughout the organisation
  • Conduct and share internal and external lessons reviews to identify improvements and best practices, incorporating feedback into future bids
  • Develop and maintain a robust information library (via Collateral Hub) for knowledge management purposes
  • Utilise technology for automation to enhance efficiency and accuracy in bid preparation.
  • Develop and implement personal development plans for the bid team to support the staff development

Skills and experience

  • Bachelor's or Master's degree, preferably in a related field (e.g. Engineering, Environmental Science, Business, Sustainability)
  • At least 3 years' experience in a relevant field
  • Good understanding of best-practice approaches, tools and processes for bids, and the leadership skills to help drive their adoption
  • Association of Proposal Management Professionals (APMP) certification (desired)
  • Prince2 practitioner / APMP (desired)

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