Receptionist Administrator

1 month ago

Farnham, United Kingdom CV-Library Full time

Receptionist Administrator
Location: Farnham GU9 8DY
Salary: Pay scale WA5-14 to WA5-20 (FTE: £24,580 to £28,569 pa) (Actual: £24,094 to £28,004pa)
Contract: Full Time, Term Time + 1 week (Part time or job share may be considered for the right person)
Hours: 40 hours per week over 5 days, 8.00am – 4.30pm (30 mins unpaid lunchbreak)
The School is a special school for secondary pupils from Years 7 to 11 who have learning and additional needs.
The School converted to Academy status on 1st September 2018 and is part of the Multi Academy Trust.
The Role
They are now looking for an experienced, confident, patient and efficient administrator/receptionist to ensure every visitor receives a warm and professional welcome at The School.
Key Responsibilities:
Reception Duties:
* All aspects of communication into and from the school including email, electronic systems, telephone, social media and letter writing
* Professional, polite but friendly customer service to all visitors including parents, staff, students and all other stakeholders
* Overseeing student absence process each day
* Due diligence with safeguarding including visitors with DBS documentation to the school
* Adhere to GDPR legislation in working practices
* Ensure school transport drivers are completing daily information and following school protocols
* Communicate redistribution of post and deliveries received into school
Administration Tasks:
* Responsible for incoming funds into school for trips, donations and accurate recording, reconciliation and banking
* DBS checks for new starters including ID checking and completing the DBS process through to certification. Communicating regularly with the HR Manager on DBS status of staff. DBS mandatory training to be attended
* Monitoring incoming and outgoing mail from central school email
* Updating electronic calendar appointments and diaries
* Updating student information on internal electronic systems
* Overseeing school registers and daily administration for fire evacuations
* Student and staff information to be kept updated on internal electronic systems
Personal Assistant Support:
* Diary management for Head Teacher
* Support Head teacher with aspects of admissions process
* Updating Single Central Register (SCR) records
Occasional Responsibilities / Supporting Team:
* Be prepared to undertake first aid training including epi pen and epilepsy and administering first aid when required
* Monitoring students in the medical room and associated admin tasks
* Orders, requisitions and invoice process
* Health and Safety admin including policies, training and Every Compliance system
* Arrange and book staff training/meetings
* Support all aspects of recruitment and complete Safer Recruitment training
Skills and Qualifications
Essential
English and Maths at GCSE grade 4 or equivalent
Ability to use a range of IT applications; Microsoft Office – Word, Excel, Outlook, Google Documents, Publisher and Power Point
Appropriate experience in administration
Proven track record of effective working within a team
Accurate written communication skills, including proof-reading
Handling sensitive and confidential information
Liaising with parents/carers
Excellent telephone manner
Communication skills to be excellent at all levels
Be able to work autonomously or as part of a team
Accurate data input
Able to interact effectively with staff, parents, students and outside agencies
Sensitive, empathetic, patient, confident, sense of humour, team player
Discreet with confidential and sensitive information
Desirable
Schools systems e.g. SIMS/ Arbor, Inventry, Google Drive
Working in a school setting
DBS – knowledge of process (training can be provided, mandatory DBS training to be attended)
Knowledge of Special Educational Needs
Calm in a crisis
Flexible to working hours
Benefits
* A welcoming and supportive staff community
* Opportunities to collaborate across a range of mainstream and specialist provision schools within the Trust.
* External leadership/NPQ opportunities, including supporting masters’ applications and aspiring senior leader’s development programme
* On site car parking
* Westfield Health Cash Plan
To Apply
If you feel you are a suitable candidate and would like to work for this School, please click apply to be redirected to their website to complete your application.
Closing date: Sunday 3rd November
Interviews proposed for: Friday 8th November
The School is committed to creating a diverse workforce. They’ll consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership

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