Office Coordinator
4 weeks ago
The Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices.
Client Details
Our client is an industry leading global intellectual property firm based in Birmingham, recruiting for an Office Coordinator to join them on a full time basis for a fixed term contract of 15 Months.
Description
Answer incoming calls, transferring them quickly and efficiently to the appropriate person, taking accurate messages or transferring to voicemail facility.
Meet and greet clients and/or colleagues from other offices
Maintain diary booking service for meeting rooms
Prepare meeting rooms on a daily basis (reconfiguration of rooms, moving walls, furniture etc., preparing drinks facilities)
Assist with office inductions; preparing packs and being involved in first day welcome to the office process.
Assist staff with meeting room / hotel bookings, train journeys, sourcing administration and office materials, managing visitor passes and answering general queries, in conjunction with the Office Manager.
Open and process incoming post and faxes; scanning documents to appropriate recipient according to work-flow rules
Prepare daily post and courier items ready for collection.
Ensure franking machine is maintained and topped up with funds as required
Liaise with building management on office/maintenance issues; Assisting the Office Manager with contacting contractors to obtain quotes and scheduling repair work
Maintain stationery and catering supplies and re order as required
Assist with planned office move to new premises in March 2025.Undertake additional duties as directed by the Office Manager including providing cover during annual leave
Profile
Previous experience of working in a professional services environment or as an Office Coordinator is an advantage, but not essential.
Previous reception role experience
Good interpersonal and communication skills- both written and verbal
Methodical with excellent attention to detail
Excellent organisational skills and can-do attitude
Good interpersonal and communication skills
Self-motivated and able to work as part of a team
Good organisation and prioritisation skills
Able to demonstrate initiative and be proactive at all times
Willing to train as a Fire Marshall and first aider
A strong hospitality or retail backgroundJob Offer
Salary dependant on experience
26 days' annual holiday, plus statutory holidays
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
-
Office Coordinator
1 month ago
Birmingham, United Kingdom CV-Library Full timeThe Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices. Client Details Our client is an industry...
-
Office Coordinator
6 months ago
Birmingham, United Kingdom The Recruitment Lounge Full time**Job Title**: Office Coordinator | Birmingham City Centre | £23,000 PA **Position Overview**: We are seeking a versatile and proactive individual to join our clients team as a Office Coordinator. This role encompasses various responsibilities, including meet and greet for clients & suppliers, handling incoming calls, booking property viewings, assisting...
-
Office Coordinator
2 weeks ago
Birmingham, United Kingdom Page Personnel Full timeThe Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices.Client DetailsOur client is an industry leading...
-
Office Coordinator
2 weeks ago
Birmingham, United Kingdom Page Personnel Full timeThe Office Coordinator will provide a full range of front of house duties and work closely with the Office Manager to ensure the smooth running of the office and provide cover in their absence. The role is a fixed term contract for 15 Months, working full time in our client's Birmingham City Centre Offices.Client DetailsOur client is an industry leading...
-
Part-Time Front Office Coordinator
3 days ago
Birmingham, Birmingham, United Kingdom Office Angels Full timeJob OverviewThe role of a Temporary Front of House Receptionist with Office Angels in Birmingham is available on a part-time basis for approximately 6-9 months. The position entails greeting staff and guests, answering the telephone, setting up meeting rooms, and escorting clients to meeting rooms.Key Responsibilities:Greeting staff and guests at the main...
-
Corporate Office Coordinator
1 month ago
Birmingham, United Kingdom CV-Library Full timeOffice Coordinator Birmingham City Centre 12 Month FTC January / February 2025 start date Are you a highly motivated individual with a passion for client services? My client is seeking an Office Coordinator to join their dynamic team. As a Office Coordinator, you will be responsible for providing exceptional service to clients and ensuring their needs are...
-
Corporate Office Coordinator
1 month ago
Birmingham, United Kingdom Gleeson Recruitment Group Full timeOffice CoordinatorBirmingham City Centre 12 Month FTC January / February 2025 start dateAre you a highly motivated individual with a passion for client services? My client is seeking an Office Coordinator to join their dynamic team. As a Office Coordinator, you will be responsible for providing exceptional service to clients and ensuring their needs are met....
-
Office Services Coordinator
3 days ago
Birmingham, Birmingham, United Kingdom KCGroup Full timeJob Title: Office Services CoordinatorAbout the RoleWe are looking for a highly organised and methodical Office Services Coordinator to join our team in Birmingham City Centre.The successful candidate will be responsible for ensuring the smooth operation of our office, including meeting and greeting clients, maintaining diary bookings and assisting with...
-
Office Coordinator
2 weeks ago
Birmingham, Birmingham, United Kingdom Bluetownonline Full timeOffice CoordinatorStarting Salary: £26,194 per annum (full time 36 hours per week). We may also consider part time.This role is based in Central Birmingham, offering a good holiday package, flexible working policy, non-contributory healthcare benefits, and an excellent company pension scheme.About Bluetownonline:We are the leading organisation of nutrition...
-
Receptionist & Office Coordinator
6 months ago
Birmingham, United Kingdom Gensler Full timeYour Role We are seeking an individual to join our Birmingham Admin team, who inspires and implements a high level of support to our staff and clients every day. Being able to utilise their passion for service and attention to detail to help the Gensler team with office matters and clerical tasks. You will be an integral team member in ensuring that our...
-
Lettings Coordination Officer
2 weeks ago
Birmingham, Birmingham, United Kingdom Midland Heart Full timeThe Role:We have an exciting opportunity for a Lettings Coordination Officer to join our Housing Operations department. In this role, you will play a crucial part in achieving high levels of customer satisfaction by minimizing void loss and allocating properties in line with Midland Heart standards. Our ideal candidate will demonstrate previous experience in...
-
Receptionist & Office Coordinator
6 months ago
Birmingham, United Kingdom Gensler Full timeYour Role We are seeking an individual to join our Birmingham Admin team, who inspires and implements a high level of support to our staff and clients every day. Being able to utilise their passion for service and attention to detail to help the Gensler team with office matters and clerical tasks. You will be an integral team member in ensuring that our...
-
Senior Office Coordinator
4 weeks ago
Birmingham, Birmingham, United Kingdom Pettinaroli UK Full timeJob OverviewPettinaroli UK, a leading specialist in water distribution solutions for the HVAC industry, is seeking an experienced Senior Office Coordinator to join their UK team.This pivotal role will involve working closely with technical and sales teams, as well as customers, to ensure seamless administration and customer satisfaction.The company has...
-
Office Operations Coordinator
1 month ago
Birmingham, Birmingham, United Kingdom beBee Professionals Full time £25,000 - £35,000We are seeking a skilled Administrator to join our team at beBee Professionals in the UK. This role will involve providing administrative support to ensure the smooth operation of our day-to-day activities.Key Responsibilities:Handle correspondence, maintain office supplies, and coordinate meetings.Prepare documents, reports, and presentations, and manage...
-
Front Office Coordinator
3 days ago
Birmingham, Birmingham, United Kingdom American Family Care, Inc. Full timeAbout the RoleWe are seeking a highly skilled Front Office Coordinator to join our Corporate Office team at American Family Care, Inc. This individual will serve as the first point of contact for our company, greeting clients with a friendly and professional tone.Key Responsibilities:- Serve as the initial point of contact for the entire company, welcoming...
-
Exams Officer and Awarding Organisation Coordinator
2 months ago
Birmingham, United Kingdom CV-Library Full timeJoin Our Team as an Exams Officer & Awarding Organisation Coordinator! We are seeking a detail-oriented Exams Officer & Awarding Organisation Coordinator to manage all exam-related activities and processes. This crucial role involves overseeing qualifications and certifications across various Awarding Organisations, organising End-Point Assessments (EPA),...
-
Birmingham, Birmingham, United Kingdom S Knights Recruitment Full timeJob Title: Awarding Organisation CoordinatorAbout the Role:We are seeking an experienced and organised Exams Officer and Awarding Organisation Coordinator to manage and coordinate all exam-related activities. This role will involve overseeing qualifications and certifications across various awarding bodies, arranging End-Point Assessments (EPA), leading...
-
Awarding Organisation Coordinator
2 months ago
Birmingham, United Kingdom CV-Library Full timeAbout the Role We are seeking an experienced and organised Exams Officer and Awarding Organisation Coordinator to manage and coordinate all exam-related activities. This role will involve overseeing qualifications and certifications across various awarding bodies, arranging End-Point Assessments (EPA), leading External Quality Assurance (EQA) visits, and...
-
Team Administrator
6 months ago
Birmingham, United Kingdom Stace LLP Full timeAre you a skilled Administrator seeking an exciting opportunity to contribute to the success of leading construction projects? We are actively looking for an individual to join our team of over 200 professionals, delivering expertise across a wide range of sectors. **About us**: Stace is a leading property and construction consultancy delivering technical...
-
Front of House and Office Coordinator
6 months ago
Birmingham, United Kingdom McCann Worldgroup Deutschland GmbH Full time**Job Description**: McCann Birmingham is part of McCann Central, the UK’s largest integrated agency. Over 500 individuals working together to help brands play a meaningful role in people’s lives. In our Birmingham office, we have around 260 employees working across account handling, creative and design, PR and social and Media. We are also part of...