Assistant Office Manager

4 days ago

Broxburn, United Kingdom CV-Library Full time

Job Title: Assistant Office Manager

Location: Broxburn

Salary: Highly competitive salary based on experience

Contract Details: Permanent, full-time position.

Working Hours: Monday to Friday 8am-5pm.

About the Opportunity

An incredible opportunity has arisen to join one of our highly successful clients within the construction industry as an Assistant Office Manager. However, this is not your average Office Management job, this is an Office Management position with a difference Not only will the successful candidate be responsible for general office administration, responding to calls and emails and processing invoices, but they will also be involved in more complex tasks including HR processes, implementing health and safety policies, and managing payroll, taking full responsibility of these duties in the Office Manager's absence. Therefore, this is an incredible opportunity for an Office Manager or a highly experienced and motivated administrator who are looking to progress their career and make a real difference to an organisation and its operations. If you are highly systematic, organised, and excellent communication skills, this could be the perfect role for you

Key Duties & Responsibilities:

General Administration:Provide comprehensive administrative support to ensure smooth day-to-day operations of the office. This includes managing office supplies, coordinating maintenance requests, and overseeing office cleanliness.
Reception Duties:Serve as the first point of contact for visitors and callers. Answer phone calls, greet visitors warmly, and handle inquiries efficiently to maintain a professional and welcoming office environment.
Communication:Manage the office's email inbox, ensuring timely responses to internal and external communications. Facilitate effective communication channels within the organisation and with external partners.
Invoicing:Assist with financial tasks such as data entry, reconciliation of accounts, and raising purchase orders. Ensure accuracy and timeliness in processing invoices and maintaining financial records.
HR Support:Support HR functions by maintaining up-to-date employee records, coordinating employee benefits, and assisting with recruitment processes. Help organise training sessions and employee engagement activities.
Policy Implementation/Health and Safety:Collaborate with the Office Manager to develop, implement, and improve office policies and procedures. Ensure compliance with company standards and regulatory requirements.
Ad-hoc Tasks:Take on additional tasks and projects as assigned by the Office Manager. This may include research, report preparation, and other duties that contribute to the overall efficiency of the office.What do you Need in Order to be successful?

Experience:Demonstrated experience in general administration and office management. Familiarity with office procedures and equipment.
Organisation:Exceptional organisational skills with a keen eye for detail. Ability to manage multiple tasks and priorities effectively.
Communication:Strong written and verbal communication skills. Ability to convey information clearly and professionally.
Technical Proficiency:Proficient in using Sage, Sage Accounts, and other invoicing and HR systems - ideally Verify. Comfortable with Microsoft Office Suite (Word, Excel, Outlook).
Independence:Ability to work independently with minimal supervision. Strong problem-solving skills and the ability to take initiative.
Attitude:Positive, proactive, and adaptable attitude. Willingness to learn and take on new challenges.
Industry Knowledge:Previous experience in the construction industry is advantageous but not essential. A willingness to understand industry-specific requirements and terminology.To apply for this exciting opportunity, please send your CV to (url removed), call our office on (phone number removed) or click to apply now

Please note: Only shortlisted applicants will be contacted.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

  • Assistant Office Manager

    1 day ago

    Broxburn, United Kingdom Office Angels Full time

    Job Title: Assistant Office Manager Location: Broxburn Salary: Highly competitive salary based on experience Contract Details: Permanent, full-time position. Working Hours: Monday to Friday 8am-5pm. About the Opportunity An incredible opportunity has arisen to join one of our highly successful clients within the construction industry as an Assistant...

  • Assistant Office Manager

    2 days ago

    Broxburn, United Kingdom Office Angels Full time

    Job Title: Assistant Office Manager Location: Broxburn Salary: Highly competitive salary based on experience Contract Details: Permanent, full-time position.Working Hours: Monday to Friday 8am-5pm.About the Opportunity An incredible opportunity has arisen to join one of our highly successful clients within the construction industry as an Assistant Office...

  • Office Administrator/receptionist

    7 months ago

    Broxburn, United Kingdom Armits Autos Full time

    We are a Large Bodyshop and Mechanical Repair Garage and are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support and ensuring the smooth operation of our office. **Responsibilities**: - Arrange Bookings for repairs - Liase with...

  • Health & Safety Officer

    6 months ago

    Broxburn, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Job Title**:Health & Safety Officer **Salary**:£33,000 DOE **Location**:Predominantly based at Broxburn, however regular travel to Ayr will be required **Hours**:Monday to Friday flexible start between 8.00am - 9.00am - 37.5 hours per week **Position Purpose Statement** To be responsible for the Health and Safety and training...

  • Business Operations Assistant

    4 days ago

    Broxburn, West Lothian, United Kingdom Alexander Mae (Bristol) Ltd Full time

    Job OverviewWe are seeking a highly skilled Business Operations Assistant to join our team at Alexander Mae (Bristol) Ltd. The successful candidate will be responsible for providing administrative support to our sales and purchasing teams, ensuring seamless day-to-day operations.About the RoleThis is an exciting opportunity to work in a dynamic and...

  • Jetvac Assistant

    7 months ago

    Broxburn, United Kingdom Lanes Group Plc Full time

    Jetvac Assistant **Start your career with the UK’s biggest independent drainage specialist** The Lanes Group needs more Jetvac Assistants to boost the team and manage our increased workload to our growing depot network. **About you**: You’ll be polite and respectful when dealing with customers and the public, and observe all health and safety...

  • Education Services Administrative Assistant

    1 day ago

    Broxburn, West Lothian, United Kingdom West Lothian Council Full time

    We are seeking a highly motivated and organised individual to join our school team as a Clerical Assistant. This is an exciting opportunity to contribute to the delivery of high-quality Education Services in West Lothian.As a key member of our team, you will be responsible for providing administrative support, managing records, and responding to queries....

  • Care Assistant

    3 months ago

    Broxburn, United Kingdom CV-Library Full time

    We care, the way you care Come and join us in West Lothian Randolph Hill are looking for an outstanding person to join us as a Care Assistant at either Holmesview in Broxburn or Kirk Lane in Livingston. Permanent full or part time or bank posts are available. *** Market Leading Rates of Pay - from £13.24 - £18.36 per hour, with overtime at...

  • Workshop Assistant

    6 months ago

    Broxburn, United Kingdom Indespension Limited Full time

    **Workshop Assistant Job Advert** Salary - Depending on age and experience. Full leave and bank holiday entitlement. Based in Broxburn, East Mains Ind Estate Usual clean, tidy and presentable appearance is a must - being part of a team so important to be able to get on with others. Reporting to Branch Manager. **Job Role**: - Assisting with senior...

  • Workshop Assistant

    7 months ago

    Broxburn, United Kingdom Indespension Limited Full time

    **Workshop Assistant Job Advert** Salary - Depending on age and experience. Full leave and bank holiday entitlement. Based in Broxburn, East Mains Ind Estate Usual clean, tidy and presentable appearance is a must - being part of a team so important to be able to get on with others. Reporting to Branch Manager. **Job Role**: - Assisting with senior...

  • Workshop Assistant

    6 months ago

    Broxburn, United Kingdom Indespension Limited Full time

    **Workshop Assistant Job Advert** Salary - National Minimum Wage depending on age and experience. Full leave and bank holiday entitlement. Based in Broxburn, East Mains Ind Estate Usual clean, tidy and presentable appearance is a must - being part of a team so important to be able to get on with others. Reporting to Branch Manager. **Job Role**: -...

  • Admin Support Assistant

    6 months ago

    Broxburn, United Kingdom Cura Full time

    At Cura we employ people to work in the community they live in. We believe in giving back to the community and offer a fair work life balance. As are growing and developing we are looking for a passionate individual to help our support staff within the office. This is an integral role that requires the individual to be confident, and knows about data...

  • Accounts Assistant

    7 months ago

    Broxburn, United Kingdom Dalton Group ltd Full time

    Assistant Accountant Broxburn,EH52 5LY 40 Hours per Week We are Metal Recycling Company with 5 sites throughout Scotland. Our Accounts Team are essential people we rely on to ensure invoices are paid on time, financial transactions are processed correctly and our records are kept accurate and up to date and general administration for all departments. As...

  • Workshop Assistant

    6 months ago

    Broxburn, United Kingdom Indespension Limited Full time

    **Workshop Assistant Job Advert** Salary - National Minimum Wage depending on age and experience. Full leave and bank holiday entitlement. Based in Broxburn, East Mains Ind Estate Usual clean, tidy and presentable appearance is a must - being part of a team so important to be able to get on with others. Reporting to Branch Manager. **Job Role**: -...

  • Administration Assistant

    6 months ago

    Broxburn, United Kingdom River Kids Full time

    The administration assistant role within River Kids provides a great opportunity to work in a stress free environment creating positive outcomes for disadvantaged children in the local community. We are a small team who support each other to achieve the Charities goals. Founded in 2005, River Kids are a charity who help disadvantaged local children and...

  • Administration Assistant

    6 months ago

    Broxburn, United Kingdom R&J Strang tyre services ltd part of the Continental group Full time

    **R&J Strang **are proud to be part of the Continental Tyre Group. We have an exciting opportunity for an **Administration assistant** to join our team in Broxburn **About the role**: Reporting to the Depot Manager, you will join a team of experienced Tyre Technicians who service customer vehicles in the local area. As an administration assistant you will...

  • Clerical Officer

    4 days ago

    Broxburn, West Lothian, United Kingdom West Lothian Council Full time

    Clerical Assistant RoleWe value diversity in our workforce and invite applications from candidates who can contribute to an inclusive environment.As part of our commitment to excellence, we are looking for a Clerical Assistant to support our education team in West Lothian.The successful candidate will be responsible for providing administrative assistance to...

  • Plant Administrator

    7 months ago

    Broxburn, United Kingdom Anderson Knight Full time

    Anderson Knight is looking for a Plant Administrator on a full-time permanent basis for one of out clients based in Broxburn. **Responsibilities**: Administrative Support: - Manage day-to-day administrative tasks within the plant office. - Assist in maintaining accurate and organised records. Communication: - Serve as a point of contact for internal and...

  • Branch / Yard Assistant

    6 months ago

    Broxburn, United Kingdom Tessenderlo Group Full time

    Company DescriptionWith more than 50 years of expertise in drainage and water management JDP is more than a merchant. JDP combine quality products, in-depth, knowledgeable staff, dedicated delivery and technical assistance to be the one-stop shop. On top of that, we are a great company to work for! - Job DescriptionWe are actively looking to appoint a...

  • Clerical Officer

    1 day ago

    Broxburn, West Lothian, United Kingdom West Lothian Council Full time

    We are proud to be an inclusive employer, welcoming applications from all backgrounds, particularly those from under-represented groups, including people with disabilities, minority ethnic communities, and socio-economically disadvantaged backgrounds.As a Clerical Assistant, you will provide vital administrative support to our school team, ensuring smooth...