Office Manager

2 months ago

Rotherham, United Kingdom CV-Library Full time

Office Manager/ Operations /PA S60 Sheffield/Rotherham
Permanent/Full Time
We’re excited to announce a new partnership with a business that shares our commitment to environmental sustainability and combating climate change. They are seeking a talented, experienced Office Manager to oversee the daily operations of the Sheffield office, ensuring that it runs smoothly and efficiently and support the Chief Executive Officer.
Responsibilities:
The Office Manager will be responsible for managing administrative tasks, coordinating schedules, assisting with HR and Finance activities and supporting the Chief Executive Officer.
Some specific duties and responsibilities include:
* Overseeing the daily operation of the office, ensuring a safe and secure working environment for staff and visitors
* Managing office supplies and inventory, including ordering and restocking as needed
* Coordinating and scheduling meetings, appointments, and travel arrangements for staff members
* Scheduling and facilitating meetings, supplier, client and customer visits
* Handling incoming and outgoing correspondence, including mail and phone calls
* Supporting individual departments through operating the purchase and ordering process
* Providing a welcoming and friendly reception service and receiving deliveries to the site
* Maintaining office equipment and coordinating repairs or replacements as necessary
* Developing and implementing policies and procedures, throughout the business, to improve efficiency and productivity
* Managing end-to-end Recruitment process, including corresponding with recruitment agencies, corresponding with candidates and arranging interviews
* Assisting with HR functions, such as onboarding, absence recording and employee relations
* Assisting with Finance functions, such as invoice entry, budget management and expense processing using Xero
* Assisting with IT functions, such as logging tickets to IT and maintenance
Qualifications and Capabilities:
* Strong work ethic with a drive to complete tasks with very high-quality standards
* A good understanding of office management principles and best practices
* Ability to work effectively in a diverse team of technicians, engineers and scientists but also to work independently
* A good understanding of recruitment processes
* Proficiency in using accounting software (Xero or Sage) (desirable)
* Strong organisational and multitasking skills, excellent communication and interpersonal skills, and the ability to work well under pressure
* Proficiency in using software such as Microsoft Office Suite (Word, Excel, PowerPoint) is essential
* Familiarity with calendar management tools, project management software (such as Trello), and virtual meeting platforms is also beneficial
* Highest level of professionalism, integrity, and discretion
* Flexible and adaptable to changing priorities and unexpected situations
* Resilient, problem-solving, and proactive attitude
* Experience working in an engineering or manufacturing environment would be beneficial
Education & Experience:
Education: GCSE or equivalent.
Experience: Five years of previous experience as an office/administrative assistant, executive assistant or similar role.
Accounts experience - Ideally experience on XERO
Package:
* Salary: £30,000 - £35,000 based on experience
* Pension: Employers pension contributions of 5% to accompany a 3% employees contribution
* Holiday: 25 days holiday plus UK bank holidays
* Share option scheme
* Full healthcare package provided by Aviva
At A for Appointments, we are committed to equal opportunities for everyone. We embrace diversity and believe that a balanced, inclusive workforce is crucial to our business. We do not tolerate discrimination, harassment or bullying towards any candidates or employees. We are proud to be an equal opportunities employer.
Due to the high volume of applications we receive, it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful

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