Assistant Financial Controller
3 days ago
The Assistant Financial Controller will assist the Director of Finance to support our hotel finance team and co-ordinate financial functions and activities with other departments as appropriate.
Your Key Responsibilities:
- Supervises the Accounts Office team, Accounts Payable, Income Audit /A/R / Cashier.
- Ensures day to day accounting functions are properly and fully executed in accordance to stated policies and procedures.
- Supervises accounting entries to the General Ledger by Income Audit / General Cashier, Accounts Payable and for Payroll analysis.
- Reviews Daily Income Audit pack and actions are areas of concern in cash reports, revenue allowances, house checks and C/L miscellaneous charges and credits.
- Prepares miscellaneous accounting entries to the General Ledger.
- Checks that invoices being processed for payment from Accounts Payable Ledger are accurate, have been properly approved, have required back up attached, and are correctly coded.
- Prepares weekly payroll forecast information for the Hotel Manager, for his review and approval.
- Compiles and circulates, to senior team, comparison of actual weekly payroll costs to approved forecast, for Hotel Managers explanations, follow-up and analysis.
- Identifies areas of concern.
- Evaluates the cost effectiveness of contract services compared with in-house services, and lease or buy decisions.
- Reviews trial balance of general ledger accounts for correctness and accuracy in postings.
- Assist preparation and compilation of the monthly financial reporting pack for Head Office, in accordance with deadlines.
- Liaises with department heads regarding monthly financial results compared with budget and Forecast. Prepares a comprehensive analysis of reasons for variance to budget and forecast.
- Produces monthly operating statistics, and KPI’s and investigates areas of concern.
- Compiles reports and statistics for the Director of Finance.
- Completes designated balance sheet reconciliations by 3rd week of each month and presents to controller for review, to include Cash/Credit Card controls and Accruals.
- Review Aged Debtors listing each month and presents, to senior team, explanations of any overdue amounts or any collection efforts.
- Presents to GM/ DOF any requests for bad debt provisions or write offs.
- Assists in preparation of the hotel strategic plans and budget packages.
- Co-ordinates monthly forecasting process, with Hotel Management Team, in accordance with deadlines for submission of the three month outlook.
- Maintains the Purchasing System; Market Lists, Users, Training and Prices.
- Maintains accurate and detailed purchase asset register for capital expenditure.
- Reconciles Asset Register to General Ledger each month.
- Ensures internal audits are performed regularly across the business, to ensure controls are in accordance with policy and procedure.
- Replaces key tasks for other members of the Accounts Team as and when needed, including holiday cover.
- Undertakes miscellaneous tasks assigned by the Director of Finance.
Your Knowledge & Capabilities:
- You are familiar with multi-outlet budgeting and financial results.
- You have excellent communication skills with the confidence and personality to build strong relationships across different levels.
- You are a positive, dynamic and effective leader, able to empower and inspire a team.
Proven Experience/Qualifications:
- Minimum 2 years’ experience in a similar role, in a hotel or resort
- Experience of Opera, Simphony, Fourth, SUN and procurement/purchasing systems is preferred
- Strong knowledge and proficient user of Microsoft Excel
Your Employee Benefits:
- Share of gratuities on a pro-rata basis
- 30 days paid holiday after 1 year of service
- 50% discount on food & beverage for Employee and up to 4 guests
- 30% discount in our Pro Shop
- Free meals whilst on shift
- Free golf membership
- Free on-site parking
- Recommend a friend scheme
- Quarterly recognition programme
- Employee and Family rates and discounts in Hyatt hotel upon availability
- Employee discounts at our 12.18 Hotel Collection
- Access to exclusive perks, offers, and discounts on our colleague platform
- Telus Health employee assistance program, offering support and confidential advice for you and your family when you need it most
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