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Assistant Financial Controller

2 months ago

Kelso Scotland, Borders, United Kingdom SCHLOSS Roxburghe Full time

The Assistant Financial Controller will assist the Director of Finance to support our hotel finance team and co-ordinate financial functions and activities with other departments as appropriate.


Your Key Responsibilities:

  • Supervises the Accounts Office team, Accounts Payable, Income Audit /A/R / Cashier.
  • Ensures day to day accounting functions are properly and fully executed in accordance to stated policies and procedures.
  • Supervises accounting entries to the General Ledger by Income Audit / General Cashier, Accounts Payable and for Payroll analysis.
  • Reviews Daily Income Audit pack and actions are areas of concern in cash reports, revenue allowances, house checks and C/L miscellaneous charges and credits.
  • Prepares miscellaneous accounting entries to the General Ledger.
  • Checks that invoices being processed for payment from Accounts Payable Ledger are accurate, have been properly approved, have required back up attached, and are correctly coded.
  • Prepares weekly payroll forecast information for the Hotel Manager, for his review and approval.
  • Compiles and circulates, to senior team, comparison of actual weekly payroll costs to approved forecast, for Hotel Managers explanations, follow-up and analysis.
  • Identifies areas of concern.
  • Evaluates the cost effectiveness of contract services compared with in-house services, and lease or buy decisions.
  • Reviews trial balance of general ledger accounts for correctness and accuracy in postings.
  • Assist preparation and compilation of the monthly financial reporting pack for Head Office, in accordance with deadlines.
  • Liaises with department heads regarding monthly financial results compared with budget and Forecast. Prepares a comprehensive analysis of reasons for variance to budget and forecast.
  • Produces monthly operating statistics, and KPI’s and investigates areas of concern.
  • Compiles reports and statistics for the Director of Finance.
  • Completes designated balance sheet reconciliations by 3rd week of each month and presents to controller for review, to include Cash/Credit Card controls and Accruals.
  • Review Aged Debtors listing each month and presents, to senior team, explanations of any overdue amounts or any collection efforts.
  • Presents to GM/ DOF any requests for bad debt provisions or write offs.
  • Assists in preparation of the hotel strategic plans and budget packages.
  • Co-ordinates monthly forecasting process, with Hotel Management Team, in accordance with deadlines for submission of the three month outlook.
  • Maintains the Purchasing System; Market Lists, Users, Training and Prices.
  • Maintains accurate and detailed purchase asset register for capital expenditure.
  • Reconciles Asset Register to General Ledger each month.
  • Ensures internal audits are performed regularly across the business, to ensure controls are in accordance with policy and procedure.
  • Replaces key tasks for other members of the Accounts Team as and when needed, including holiday cover.
  • Undertakes miscellaneous tasks assigned by the Director of Finance.


Your Knowledge & Capabilities:

  • You are familiar with multi-outlet budgeting and financial results.
  • You have excellent communication skills with the confidence and personality to build strong relationships across different levels.
  • You are a positive, dynamic and effective leader, able to empower and inspire a team.


Proven Experience/Qualifications:

  • Minimum 2 years’ experience in a similar role, in a hotel or resort
  • Experience of Opera, Simphony, Fourth, SUN and procurement/purchasing systems is preferred
  • Strong knowledge and proficient user of Microsoft Excel


Your Employee Benefits:

  • Share of gratuities on a pro-rata basis
  • 30 days paid holiday after 1 year of service
  • 50% discount on food & beverage for Employee and up to 4 guests
  • 30% discount in our Pro Shop
  • Free meals whilst on shift
  • Free golf membership
  • Free on-site parking
  • Recommend a friend scheme
  • Quarterly recognition programme
  • Employee and Family rates and discounts in Hyatt hotel upon availability
  • Employee discounts at our 12.18 Hotel Collection
  • Access to exclusive perks, offers, and discounts on our colleague platform
  • Telus Health employee assistance program, offering support and confidential advice for you and your family when you need it most