Document Control and Services Administrator

1 day ago

glenrothes, United Kingdom Babcock Full time

Job Title: Document Control and Services Administrator
Location: Rosyth, Fife + Hybrid Working Arrangements
Compensation: Competitive + Benefits
Role Type: Full time / Permanent
Role ID: SF59608

At Babcock we're working to create a safe and secure world, together, and if you join us, you can play your part as a Document Control and Services Administrator at our Rosyth site.
Through expert engineering, procurement, project management and aftermarket support - combined with world-leading technologies - Babcock's Liquid Gas Equipment (LGE) business future-proofs our customers' assets, allowing improved performance while reducing operational costs and meeting ever-tightening environmental and emission regulations.

The role
This role of Document Control and Services Administrator is ideal for someone with strong document control experience, who thrives in fast-paced, project-driven environments, and is passionate about supporting large-scale engineering projects.

Day to day, your activities will lie within key areas:

  • Preparation and development of drawing & document control registers
  • Submission of drawings & documents to relevant stakeholders
  • Management of project class appraisals with various class societies
  • Receipt, checking, and distribution of supplier documentation
  • Control of approval/comment processes with suppliers
  • Support for shipowners, including dry dock repeat material ordering, OSSP tracker admin, aftersales invoicing, open order expediting, data filing, and stock control
  • Expediting document receipt and supporting various documentation tasks
  • Assistance with invoice queries and liaison with other departments

This role is full time, Monday to Friday and is based at our Rosyth site, with hybrid working arrangements- 2 days in the office, 3 days working from home.

Essential experience of the Document Control and Services Administrator:

  • Document Control Experience: Proven experience in document control, ideally in a technical or engineering field, with a strong understanding of project documentation management.
  • Strong Communication Skills: Clear, confident, and effective communicator both verbally and in writing.
  • Multi-Tasking and Time Management: Ability to manage multiple projects simultaneously and work to tight deadlines.
  • Attention to Detail: Highly motivated with a keen attention to detail and accuracy.
  • Language Proficiency: Fluency in English (both verbal and written) is essential.
  • Supplier Liaison: Ability to correspond with suppliers, including those based outside of the UK.

Qualifications for the Document Control and Services Administrator:
We value difference and don't have a fixed idea when it comes to education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Security Clearance
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role. Further details are available at United Kingdom Security Vetting: clearance levels.

What we offer

  • Generous holiday allowance
  • Matched contribution pension scheme, with life assurance
  • Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
  • Employee share scheme
  • Employee shopping savings portal
  • Payment of Professional Fees
  • Reservists in the armed forces receive 10-days special paid leave
  • Holiday Trading is a benefit that allows the majority of employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
  • 'Be Kind Day' enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
  • Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

Babcock International
For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email with the subject header 'Reasonable adjustments requirement'. We're committed to building an inclusive culture where everyone's free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date: 30/11/24


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