Asset Management and Development Coordinator

4 weeks ago

London, Greater London, United Kingdom Macdonald & Company Full time
Asset & Development Management Associate

Our client is an investment and development manager, specialising in industrial and logistics real estate.

This role is to assist the Development Management and Asset Management teams within the business across asset management activity, new acquisitions, small capex projects, reporting and asset disposals.

Key Responsibilities:

  1. Assisting the Asset Management team with ongoing initiatives such as licenses for alterations, general tenant liaison and oversight, external property management oversight, expenditure tracking and project oversight for ongoing property maintenance matters, site access requests.
  2. Liaison with external property managers for service charge matters including closing year end accounts.
  3. Assisting in team wide ESG initiatives including leading external property managers in managing utility accounts and consumption/emissions data.
  4. Reviewing due diligence reporting, managing the virtual data room review process, coordinating red flag review processes, summarising findings and recommendations.
  5. Support the AM and DM teams with the organisation of assets to be sold.

Project Management:

  1. Leading on small capex projects (e.g. end of tenancy refurbishment projects / maintenance and repair works).
  2. Leading on resolving non-routine property management issues that arise within the existing portfolio (e.g. roof leaks), including tenant liaison.
  3. Supporting the Development Managers on larger development or complex capex projects through coordinating / chasing external advisors and the advisors monthly reporting and invoicing processes.
  4. Working alongside the in house finance team to ensure development cashflows are updated monthly, coordinating the input from advisors and contractors.

Reporting and Data Management:

  1. Support the regular Development and Asset Management reporting processes.
  2. Attending and minuting the regular Development and Assets Management meetings.
  3. Locating information from O&M manuals, as built files, as built drawings and certificates - following queries from insurers, tenants, property managers etc.
  4. Management of legal data rooms and general document management.
  5. Maintaining asset records in a "ready for sale" state at all times.
  6. Cost management for both Asset Management and Development Management teams including tracking maintenance costs, Property Management costs, marketing costs and ESG costs.
  7. Active asset management.
  8. Small capex projects with internal and external project management experience.
  9. Experience of industrial and logistics as an asset class is preferred but not essential.

Professional Background Sought:

  • c2 years PQE RICS (or similar engineering) from the following pathways - building surveying / project management / asset management / commercial property management.
  • Strong team focused experience required, experience of working collaboratively across multiple projects at the same time rather than being very focused on the delivery of a single large project.
  • Private sector or public sector experience.
  • Large consultancy or project management background or background within large Propco.
  • Comfortable with domestic and international travel, as required.

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