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Executive Assistant to a Leading Art Gallery Director
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to support our Director in a business/gallery EA capacity. The ideal candidate will have a strong track record of providing exceptional administrative support, excellent industry knowledge, and outstanding presentation and communication skills.
Key Responsibilities:- Act as a gatekeeper, managing the Director's schedule and ensuring seamless communication with the team.
- Maintain the immaculate presentation of the Director's office, viewing room, and gallery spaces.
- Oversee all gallery activity, internal and external, across all departments.
- Coordinate and integrate the Director's work with the senior leadership team and the wider gallery.
- Act on the Director's behalf for internal communications and projects.
- Diary and itinerary management, including external and internal meetings.
- Oversee scheduling of internal departmental meetings.
- Prioritise, process, draft, and respond to incoming communications.
- Copy edit internal and external documents that require the Director's approval.
- Support and manage the Director's sales and client outreach, including managing the sales pipeline and debtors list.
- Prepare artwork and furniture lists, private view links, PDFs, and presentations.
- Conduct research on auctions and potential purchases, set up bids on the Director's behalf, and oversee ticket allocation.
- Organise and coordinate travel and overseas events.
- Make restaurant bookings, organise cars, and arrange client visits.
- Prepare the Director's guest list for private views, artist and client dinners, and large gallery events.
- Draft and organise the Director's bi-annual artist letters and one-on-one calls.
- Coordinate and support the Director's IT requirements.
We are looking for a highly skilled and experienced Executive Assistant to join our team at Rose Arts Ltd. If you have a strong track record of providing exceptional administrative support, excellent industry knowledge, and outstanding presentation and communication skills, we would love to hear from you.
