Executive Assistant to a Leading Contemporary Art Gallery

4 weeks ago


London, Greater London, United Kingdom Rose Arts Ltd Full time

Are you a highly organized and detail-oriented individual with a passion for the art world? We are seeking an exceptional Executive Assistant to support our Owner in a business/gallery EA capacity at Rose Arts Ltd, a leading international contemporary art gallery in London.

The ideal candidate will have a strong track record of providing exceptional administrative support, superb industry knowledge, and outstanding presentation and communication skills. As a confident forward thinker, you will represent the Owner seamlessly and maintain the immaculate presentation of our gallery spaces.

Key responsibilities include:

  • Acting as a gatekeeper and managing the Owner's diary and itinerary
  • Coordinating and integrating the Owner's work with the senior leadership team and the wider gallery
  • Overseeing scheduling of internal departmental meetings and prioritizing, processing, and responding to incoming communications
  • Supporting and managing the Owner's sales and client outreach, including managing the sales pipeline and debtors list, Art Logic database, and client contact lists
  • Preparing artwork and furniture lists, private view links, PDFs, and presentations
  • Conducting research on auctions and potential purchases, setting up bids on the Owner's behalf, and overseeing tickets and seat allocation
  • Organizing and coordinating travel and overseas events, making restaurant bookings, and arranging client visits
  • Drafting and organizing the Owner's bi-annual artist letters and one-on-one calls in conjunction with the artist department
  • Liaising with the Owner's private PA and coordinating and supporting the Owner's IT requirements


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