Rotary Administrative Coordinator

2 weeks ago


Gosport, Hampshire, United Kingdom Standard Aero Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Rotary Division at StandardAero. As a key member of our team, you will provide administrative support to our Programme Director and other team members, ensuring the smooth operation of our business unit.

Key Responsibilities
  • Organize and minute meetings as required
  • Facilitate and coordinate meetings and meeting rooms
  • Carry out reception duties for external visitors, including contractors
  • Work with building Wardens to carry out delegated duties
  • Coordinate with facilities department for Hangar Maintenance
  • Carry out postal duties around the business unit
  • Maintain workforce list and lease with Human Resources to ensure Navixa accuracy
  • Facilitate mass email notifications
  • Work with Occupational health to ensure Appointments are attended (If new provider allows)
  • Facilitate hospitality requirements for customer and VIP Visits
  • Carry out purchase request raising for BU
  • Prepare reports/Briefs when required for Rotary Leadership team
  • Ensure Office consumables are stocked and available
  • Coordinate BU Wide activities as required
  • Carry out Continuous Improvement projects
Competencies
  • Excellent written and verbal communication skills
  • Ability to work to instruction
  • Manage internal and external customers
  • Manage own workload
Requirements
  • Demonstrably high level of knowledge of Software Applications, especially Outlook, Word, Excel, PowerPoint, Project and SmartSheet
  • Capable of receiving UK SC level Clearance
  • Reliability and Dependability through a strong sense of duty
Benefits
  • 206 hours annual leave per year for employees working 37 hours per week, plus 8 public holidays
  • 4% employer match pension scheme
  • YuLife wellbeing services, including 24/7 virtual GP service, Employee Assistance Program, personalised online fitness programs, and many more
  • Bonus opportunities
  • Generous paid sick leave
  • Life assurance cover
  • Salary sacrifice cycle to work scheme
  • Onsite gym at both the Fleetlands and Almondbank sites
  • Eye test vouchers
  • Seasonal flu jabs administered on site each year by Bupa
  • Learning and training opportunities


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