Meetings and Events Coordinator

3 days ago

Woking, Surrey, United Kingdom RSC Full time
About the Role

We are seeking a highly organized and detail-oriented Meetings and Events Coordinator to join our team at RSC. As a key member of our Executive Support Team, you will be responsible for planning and executing internal events from start to finish, ensuring seamless execution and exceeding expectations.

Key Responsibilities
  • Plan and coordinate internal events, including offsite and onsite events, conferences, and meetings
  • Source and book venues, restaurants, hotels, and meeting spaces
  • Manage event logistics, including rooming lists, catering, entertainment, transportation, and gifts
  • Coordinate with stakeholders to identify requirements and expectations for each event
  • Stay within budget while planning event specifications
  • Act as a cultural ambassador at all times
  • Assist the Exec Support Team with diary management, travel arrangements, and meeting organization
  • Provide cover for other Exec Support team members as needed
  • Assist with core business administration, including invoice management and expenses
What We're Looking For
  • Proven event management experience, with a track record of successfully executing events in a fast-paced environment
  • Excellent organizational and communication skills, with the ability to work under pressure and prioritize tasks
  • Highly creative and resourceful, with a proactive approach to problem-solving
  • Ability to work effectively in teams and build strong relationships with stakeholders
  • Proficient in MS Office and Egencia travel provider portal
  • Diary management experience, with knowledge of Outlook calendar
What We Offer

We offer a competitive salary and benefits package, including flexible working arrangements, generous pension scheme, and opportunities for professional development. If you are a motivated and organized individual with a passion for event planning, we encourage you to apply for this exciting opportunity.

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