Bid Support Specialist

3 weeks ago

Bicester, Oxfordshire, United Kingdom Dalcour Maclaren Full time
About Dalcour Maclaren

Dalcour Maclaren is an innovative and dynamic multi-disciplinary consultancy working on a wide range of exciting and diverse projects for a growing client base within Utilities and Infrastructure. We are proud to be working on some of the largest infrastructure projects taking place across the UK and beyond, which are instrumental in shaping the future of our planet.

Key Responsibilities
  • Review procurement portals and report on Contracts Advance outputs and forecasting of new tender opportunities and related timelines.
  • Regularly review portal coding's/categories to ensure capturing the full range of DM services.
  • Review new tender portals/emails to assess relevance to DM teams.
  • Work with individuals in Sector teams to ensure agreed timelines are met and deliverable outputs are achieved.
  • Manage the bid library/TenderBot inputs and look to utilise to create '1st draft' of tender responses before handing over to relevant deliverables/question owner.
  • Review and summarise tender scope and requirements and draft tender deliverables for initial Bid Manager review.
  • Own compliance question responses to ensure relevant business services respond in a timely manner, for both PQQ's and ITT's.
  • Review time entries for tenders to understand and report on costs of responding to individual tenders.
  • Manage DM CV's to ensure most recent and relevant DM CV's are put forward for respective tender responses.
  • Review tender clarifications responses and advise tender team of pertinent responses which change scope/original tender question requirements.
  • Report and provide analysis on tender outcome statistics in order to ensure continual improvement of tender responses and success rate.
  • Provide support to key stakeholders in the company to develop a team of people in each Sector who are proficient at producing tender responses and understand tender processes.
  • Identify improvement areas in Bid Management activities and share with Bid Manager, working to resolve and improve as directed.
  • Maintain and improve own expert knowledge and skills through company run and specialist CPD.
  • Format and enhance tender responses.
  • Submit Expressions of Interest following individual business decision and monitoring portals for any updated information.
  • Populate bid systems/spreadsheets with all relevant information to enable tracking and report production.
  • Liaise with and support cross functional departments to ensure knowledge is up to date and accurate information is supplied in all responses.
  • Manage any mini bid processes and take the lead on smaller, less complex tenders.
  • Undertake research utilising a range of portal and websites to propose individual client opportunity 'win themes' for related tenders.
  • Work closely with Bid Manager to ensure proposal responses contain innovative solutions to demonstrate capability.
Why Dalcour Maclaren?

We are 'One Team', and this is the lifeblood of our organisation. We champion new ideas and are fully committed to Corporate Social Responsibility, and our Diversity & Inclusion. Our winning formula for success is investing in the fantastic people within our team to deliver an unparalleled and unique service to our clients.

Benefits
  • Annual performance bonus scheme.
  • 25 days annual leave plus 1 day to celebrate your birthday.
  • Vitality Health Membership (including Private healthcare, subsidised gym membership and other discounts).
  • Flexible working through our 'Flexible Advantage' supporting working families & your work/life balance.
  • Pension Scheme via The Peoples Pension.
  • Life insurance (4x Base Salary).
  • Free on-site parking in non-city centre offices.
  • Cycle to work scheme.
  • 26 Weeks paid Maternity Leave.
  • 2 Weeks paid Paternity Leave.
  • BHN Extras - provides discounted gift cards for hundreds of popular retailers.
  • Electric Vehicle Salary Sacrifice Scheme (provided by Octopus Electric Vehicles) effective at 1 years' service.
  • Sabbatical Policy effective at 3 years' service.
  • Professional development - paid study leave.
  • Military service paid leave (7.5 days per year).
  • Employee Assistance Programme (EAP) plus wider Mental Health & Wellbeing support.
  • 2 x Company-wide events every year, in addition to multiple office socials throughout the year.

Dalcour Maclaren is an equal opportunities employer.

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