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Administrative Support Specialist

2 months ago

Stirling council area Scotland, United Kingdom Galbraith Full time

Job Opportunity

About Galbraith

Galbraith is a leading property services firm with a strong presence in Scotland and Northern England. Our team of experts provides a range of services across the property, rural, energy, forestry, and commercial sectors.

Job Summary

We are seeking an enthusiastic and detail-oriented Administrator to join our busy team in Stirling. As an Administrator, you will provide proactive administrative and office support to our Rural & Agency Team members, ensuring the smooth operation of our office.

Key Responsibilities

  • Client and Staff Liaison

As the first point of contact for clients and staff, you will provide exceptional customer service and ensure that all queries are handled efficiently and effectively.

Diary Management

You will be responsible for managing the diaries of internal and external meetings, ensuring that all appointments and deadlines are met.

Administrative Tasks

You will be responsible for setting up new clients, jobs, and files, arranging fee requests, and performing various administrative tasks such as audio/copy typing, formatting letters and reports, and minute-taking.

Office Systems and Data

You will ensure that all office systems, data, and files are maintained to the highest standard, ensuring accuracy and confidentiality at all times.

Requirements

To be successful in this role, you will need to have meticulous attention to detail, excellent communication skills, and the ability to work in a fast-paced environment. You will also need to be a self-starter with the ability to use your own initiative and apply total discretion and confidentiality when handling sensitive information.

What We Offer

We offer a competitive salary, a range of benefits, and opportunities for professional development. If you are a motivated and organized individual who is passionate about delivering exceptional administrative support, we would love to hear from you.