Financial Operations Specialist

2 days ago

London, Greater London, United Kingdom Savills Management Resources Full time
Job Title: Financial Operations Specialist

About the Role:

Savills Management Resources is seeking an experienced Financial Operations Specialist to join our dynamic team. As a crucial link between our Client Accounting, Argent Finance, and King's Cross Estate Service Finance, you will oversee financial processes, manage budgets, and ensure financial compliance across the King's Cross Estate.

Main Responsibilities:

  • Utility Billing and Finance Approval:
    • Review and approve utility bills for accuracy and compliance.
    • Ensure timely processing and payment of utility invoices.
    • Liaise with utility providers to resolve billing discrepancies.
  • Contract and Service Charge Apportionment:
    • Oversee the appointment of service charge contracts.
    • Ensure contracts are aligned with budgetary constraints and service level agreements.
    • Maintain a comprehensive database of all contracts and service charges which includes service partner arrears and health check of service partner debt.
  • Budget Management and Tracking (Opex and Capex):
    • Develop and manage operating (Opex) and capital expenditure (Capex) budgets.
    • Monitor and track budget performance, identifying variances and proposing corrective actions. This includes lead on arrears reporting, cash flow and forecasting.
    • Prepare regular financial reports for senior management.
  • Instruction Process:
    • Manage the instruction process for financial transactions and approvals.
    • Ensure compliance with internal policies and external regulations.
    • Coordinate with relevant departments to streamline processes and improve efficiency.
  • Service Charge Budget Setting:
    • Lead the annual service charge budget-setting process.
    • Collaborate with property managers and other stakeholders to ensure accurate budget forecasting.
    • Communicate budget details to tenants and address any queries or concerns.
    • Variance reviews, year-end reconciliation, workflows and code transfers.
    • Support the property management team in budget management.

Requirements:

  • Minimum of 5 years of experience in a finance role, preferably within the real estate or property management sector.
  • Strong understanding of utility billing, contract management, and service charge processes.
  • Proven experience in budget management and financial reporting.
  • Excellent analytical skills and attention to detail.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
  • Proficiency in financial software and Microsoft Office Suite, particularly Excel.

Key Competencies:

  • Financial Acumen: Demonstrates a deep understanding of financial principles and practices, with the ability to interpret complex financial data.
  • Strategic Thinking: Ability to develop and implement financial strategies that align with business objectives.
  • Problem-solving: Proactively identifies issues and develops practical solutions.
  • Collaboration: Works effectively with internal and external stakeholders to achieve common goals.
  • Strong Excel skills is essential.
  • Communication: Conveys financial information to non-financial stakeholders.

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