Intellectual Property Administrator
1 month ago
Marks & Clerk LLP, a leading firm of Patent and Trade Mark attorneys in the UK, is seeking a highly skilled Intellectual Property Administrator to join our team. As a key member of our IP department, you will play a vital role in assisting patent attorneys in accordance with official rules and regulations.
Key Responsibilities:
- Process incoming communications to ensure accurate data recording on our firm database (Inprotech)
- Generate and forward documentation to internal and external clients
- Search for files and file electronic correspondence in our Document Management System (DMS)
- Monitor due date/reminder lists and follow up as required
- Liaise with external parties to resolve queries or obtain instructions
- Record service charges and generate invoices when applicable
- Access external information sources to check and retrieve relevant information
- Work in compliance with our quality management systems, policies, and procedures
- Perform general administrative duties, including copying, scanning, room booking, and phone answering
- Create, ensure sign-off, and send standard letters/documents to clients
This role may encompass various responsibilities, including Case Administrator and Workflow Coordinator, designed to support our specific business workflows.
Requirements:To be successful in this role, you will have:
- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills, including MS Office and Outlook
- Experience with a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
In addition, you will be able to demonstrate:
- A self-motivated and proactive attitude
- A methodical approach with excellent attention to detail
- Good organisation and prioritisation skills
- Strong written and verbal communication skills
- The ability to work under pressure and to tight deadlines
- The ability to work independently and as part of a team
- Competitive salary dependent on qualification and experience
- 26 days' annual holiday plus statutory holidays
- Contributory pension scheme
- Life assurance
- Private medical insurance (after 12 months)
- Permanent health insurance (after 12 months)
- Reimbursement of membership fees to professional bodies required for the role
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