Intellectual Property Administrator

1 month ago


Aberdeen, Aberdeen City, United Kingdom Marks & Clerk Llp Full time
Join Our Team as an Intellectual Property Administrator

Marks & Clerk LLP, a leading firm of Patent and Trade Mark attorneys in the UK, is seeking a highly skilled Intellectual Property Administrator to join our team. As a key member of our IP department, you will play a vital role in assisting patent attorneys in accordance with official rules and regulations.

Key Responsibilities:

  • Process incoming communications to ensure accurate data recording on our firm database (Inprotech)
  • Generate and forward documentation to internal and external clients
  • Search for files and file electronic correspondence in our Document Management System (DMS)
  • Monitor due date/reminder lists and follow up as required
  • Liaise with external parties to resolve queries or obtain instructions
  • Record service charges and generate invoices when applicable
  • Access external information sources to check and retrieve relevant information
  • Work in compliance with our quality management systems, policies, and procedures
  • Perform general administrative duties, including copying, scanning, room booking, and phone answering
  • Create, ensure sign-off, and send standard letters/documents to clients

This role may encompass various responsibilities, including Case Administrator and Workflow Coordinator, designed to support our specific business workflows.

Requirements:

To be successful in this role, you will have:

  • Previous administrative or legal secretarial experience
  • Strong written and verbal communication skills
  • Good IT skills, including MS Office and Outlook
  • Experience with a document management system (preferred but not essential)
  • IP experience (preferred but not essential)
  • Experience working in a paperless environment

In addition, you will be able to demonstrate:

  • A self-motivated and proactive attitude
  • A methodical approach with excellent attention to detail
  • Good organisation and prioritisation skills
  • Strong written and verbal communication skills
  • The ability to work under pressure and to tight deadlines
  • The ability to work independently and as part of a team
Benefits:
  • Competitive salary dependent on qualification and experience
  • 26 days' annual holiday plus statutory holidays
  • Contributory pension scheme
  • Life assurance
  • Private medical insurance (after 12 months)
  • Permanent health insurance (after 12 months)
  • Reimbursement of membership fees to professional bodies required for the role


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