Intellectual Property Administrator
4 weeks ago
We are seeking a highly organized and detail-oriented Intellectual Property Administrator to join our team at Marks & Clerk LLP. As an IP Administrator, you will play a crucial role in assisting patent attorneys in accordance with official rules and regulations, and using our case management system to provide a timely and efficient service to our clients.
Key Responsibilities:- Process incoming communications to ensure relevant data is recorded on our firm database (Inprotech)
- Generate and forward documentation to internal and external clients
- Search for files and file electronic correspondence in our Document Management System (DMS) and handle communications in a paperless environment
- Monitor due date/reminder lists and follow up as required
- Liaise with external parties to resolve queries or obtain instructions
- Record service charges and generate invoices when applicable
- Access external information sources to check and retrieve relevant information
- Work in compliance with our firm's quality management systems, policies, and procedures
- Carry out general administrative duties, including copying, scanning, room booking, and phone answering
- Create, ensure sign-off, and send standard letters/documents (including reminders) to clients
This position may encompass various roles designed for our specific business workflows, including Case Administrator and Workflow Coordinator.
Requirements:- Previous administrative or legal secretarial experience
- Strong written and verbal communication skills
- Good IT skills, including MS Office and Outlook
- Experience of a document management system (preferred but not essential)
- IP experience (preferred but not essential)
- Experience working in a paperless environment
We offer a competitive salary, 26 days' annual holiday plus statutory holidays, hybrid working, contributory pension scheme, life assurance, private medical insurance (after 12 months), and permanent health insurance (after 12 months).
Aberdeen
Permanent, Full Time
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