Office Administrator

3 weeks ago

Bedford, Bedford, United Kingdom Mixxos Group Full time
Office Manager Job Description

We are seeking a highly organized and proactive individual to join our team at Mixxos Group as an Office Manager. This exciting opportunity will involve managing the day-to-day office operations and providing support to our Senior Team.

Key Responsibilities:
  • Office Operations: Oversee the smooth running of the office, including administrative tasks and facilities management.
  • HR Support: Handle HR-related matters in collaboration with an external HR agency to ensure compliance and best practices.
  • Reporting: Write and submit reports on general HR activities.
  • Record Keeping: Manage and maintain office records, including staff attendance, holiday, and sickness leave.
  • Recruitment: Assist with recruitment processes, including scheduling interviews, vetting candidates, and issuing employment contracts.
  • Office Supplies: Ensure office supplies are stocked and office equipment is maintained.
  • Communication: Manage incoming communications, including emails and phone calls, and direct them as necessary.
  • Meetings: Coordinate meetings, take minutes, and distribute them to relevant team members.
  • Onboarding: Support with onboarding new employees, ensuring all documentation is completed and filed.
  • General Enquiries: Act as the first point of contact for staff with general enquiries or concerns.
  • Office Communications: Manage office communications, ensuring effective internal coordination between management and employees.
  • Reception Support: Support the reception area during busy periods, absences, or with visitors.
Requirements:
  • Communication Skills: Exceptional verbal and written communication skills.
  • Organizational Skills: Excellent organizational and multitasking abilities.
  • Confidentiality: Ability to handle confidential information with discretion.
  • Problem-Solving: Proactive approach with a problem-solving mindset.
  • Adaptability: Willingness to learn and adapt to new office management practices.

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