Conference Coordinator

22 hours ago


London, Greater London, United Kingdom Hire Ground Full time

At Hire Ground, we're seeking a highly organized Conference Coordinator to join our team on a 12-month fixed-term contract. Based in central London, this role offers a unique blend of office-based work and remote collaboration.

About the Role

The ideal candidate will have previous experience in an administrative position, preferably within the events industry. This is a hybrid position, where you'll be working from the office for 1-2 days per week.

In this role, you'll support the planning and delivery of conferences, meetings, and events across multiple digital platforms. Your responsibilities will include:

  1. Pre-event preparation, including setting up events on CRM and digital CMS, preparing event materials, and performing other ad-hoc duties as required.
  2. Administering post-event follow-up, including attendee feedback surveys and thank-you messages to speakers, sponsors, and suppliers.
  3. Collaborating with the events and marketing assistant for all inquiries relating to webinars, hybrid, and in-person events via email and phone.
  4. Managing the CRM and digital CMS to ensure data records are accurate and up-to-date.
  5. Assisting with on-site management of events, including greeting and registering delegates, dealing with queries, assisting speakers and sponsors, liaising with venue and AV staff, and breaking down the event.
  6. Managing the conferences inbox and responding to all inquiries in a timely and professional manner.
  7. Sourcing materials for marketing purposes ahead of events, such as speaker images and biographies.

We're offering a competitive salary of £24,000 - £26,000 depending on experience.


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