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Senior Office Coordinator

2 months ago

High Wycombe, Buckinghamshire, United Kingdom CPI Selection Full time
Job Overview

CPI Selection is seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth running of our small office of 7 people.

About the Role

This is a full-time position with a competitive salary range of £35,000 - £40,000 per annum. The successful candidate will be responsible for managing administrative tasks, coordinating office activities, and providing support to both staff and management.

Key Responsibilities
  • Office Operations Management:
    • Oversee day-to-day office functions and ensure operational efficiency.
    • Maintain office supplies, equipment, and furniture inventory; manage vendor relationships.
    • Ensure the office environment is clean, organized, and conducive to productivity.
    • Coordinate maintenance and repair of office equipment as needed.
  • Administrative Support:
    • Provide administrative support to senior management, including scheduling meetings, handling correspondence, and preparing reports.
    • Assist with managing calendars, travel arrangements, and other logistics.
    • Handle incoming calls, emails, and mail, redirecting as necessary.
  • Staff Coordination:
    • Act as the first point of contact for employees regarding office-related issues and HR inquiries.
    • Assist in onboarding new hires by preparing their workspace and managing initial paperwork.
    • Coordinate and plan staff events, meetings, and training sessions.
  • Financial & Budget Management:
    • Track office-related expenses and manage budgets for office supplies and other administrative costs.
    • Process invoices, manage petty cash, and liaise with the finance department for payments.
  • Policy Implementation:
    • Ensure compliance with company policies and procedures, and maintain confidentiality of sensitive information.
    • Implement and improve office procedures and systems as necessary.
    • Monitor health and safety regulations and ensure a safe working environment.
  • Technology Management:
    • Liaise with IT support to ensure all office technology functions smoothly, including computers, phones, and software.
    • Assist in troubleshooting basic office tech issues and manage access to systems.
    Requirements
    • Proven experience as an Office Manager, Administrative Assistant, or similar role.
    • Strong organizational and multitasking abilities.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
    • Knowledge of office procedures, budgeting, and HR basics would be an advantage.
    Benefits
    • Competitive salary and performance bonuses.
    • Paid time off and company holidays.
    • Opportunities for professional growth and development.