Administrative Support Assistant
2 weeks ago
We are seeking an experienced Administrative Support Assistant to join our team at Jackson Hogg Ltd. As a key member of our site team, you will provide administrative and receptionist services to all site-based staff, visitors, customers, and contractors.
Key Responsibilities:
- To receive, assist, and direct all visitors efficiently to their final destination in a professional quality manner, ensuring site security and SHE policies are met at all times while maintaining business continuity.
- To coordinate the site internal and external mail system.
- To provide, administer, and coordinate site transport bookings for staff and visitors to ensure chauffeur cars, taxis, and hire cars are available on request to meet safe and timely requests of clients at all times.
- To manage the site central conference facility by planning and coordinating conference rooms by customer request, organizing the appropriate standard of equipment within the rooms.
- Customer visits administration.
- To contribute to Site Security measures.
- To operate the Telephone Switchboard service, providing a single focal point of contact between external enquiries.
- To download security reports requested by Department Heads. Any information provided must be authorized by the Senior PA.
- To order stationery supplies for the site.
- Fire Warden.
- To maintain and distribute supplies of PPE for visitors.
- Responsible for maintaining stock of consumables related to site security access system.
We are looking for candidates with administrative and receptionist experience who are immediately available to begin a new position.
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