Event Production Specialist

4 weeks ago

Guildford, Surrey, United Kingdom Completely Events Full time

Job Title: Event Production Specialist

Job Description:

We are seeking an Event Production Specialist to join our team at Completely Retail Marketplace. As an Event Production Specialist, you will be responsible for launching and leading production for two events, delivering exceptional content, and playing a central role in driving major growth for the business.

Key Responsibilities:

  • Research and market analysis to identify key trends, challenges, and themes
  • Conduct primary research with key market participants to identify areas of interest
  • Maintain a databank of key transactions highlighted in research calls (potential case studies)
  • Maintain and update a database of market-leading institutions
  • Produce and maintain a database of industry research per event
  • Create high-quality and engaging event programmes
  • Select, invite, and confirm conference speakers
  • Responsibility for design, production, editing, updating brochures and websites
  • Build and maintain close relationships with speakers to ensure highest quality of delivery; and maximise business development opportunities
  • Coordinate panel discussions
  • Overall responsibility for all on-the-day presentations/panel delivery and speaker management
  • Speaker engagement post-event(s) via "Thank you emails", requesting feedback, and conducting follow-up research calls with all speakers
  • Overall responsibility for collecting and managing content to be used for post-event reports
  • Ongoing speaker engagement post-conference(s) and ongoing market updates

Meeting Client ROI and Sponsor Engagement on Programmes:

  • Ensure that sponsor speakers are spoken to for research in order for us to understand what they believe are key topics, themes, challenges, and opportunities
  • Ensure sponsors are given as early an opportunity as possible to select where and on what they want to speak
  • Understand the KPIs of each sponsor client and what they are trying to achieve
  • Assess how the programme, content, and overall event delivery can serve to meet each customer's demands
  • Ensure client involvement into events/content is geared to deliver ROI for clients

Ensuring Event Delivery Targets:

  • Total number of attendees
  • Support phase-targets are being achieved, including (but not exclusive to):
  • Total VIP numbers (KPI: ensure campaigns are sent on-time successfully)
  • Percentage of sponsor client confirmations

Inter-departmental Communication and Project Management:

  • Ensure that all departments' objectives are aligned, and each departments' strategies and tactics are understood by other departments per event/project
  • Feed market intelligence to project teams to drive messaging momentum and revenue
  • Share clear and honest feedback from the market: What's working and what's not

Why Work for Completely Retail Marketplace:

  • Growth and investment - this is an exciting time in the growth journey of the team which has recently joined the portfolio of market-leading events businesses owned by Turnmill. We are investing in our people, product, and platform as part of a multi-year plan for accelerated, sustainable growth.
  • Have a voice, be empowered – we want to hear your views. We want you to take responsibility and ownership from the day you start working with us.
  • Committed to development – we want you to be the best you can be because this makes us the best we can be.
  • Proud of what we deliver – we go above and beyond to deliver for our customers, and we walk away from our events proud of what we achieved.
  • Team spirit – we believe the star of the team is always the team. Join a tight-knit group who enjoy working together towards a common goal.

Working Hours:

Monday – Friday, 9am-5:30pm

Hybrid role – 2 Days in the office in Guildford town centre

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