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Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at Think Specialist Recruitment. As an Operations Coordinator, you will play a crucial role in supporting our operations team and ensuring the smooth execution of our business operations.
Key Responsibilities:- Audit and analyze actual budgets to provide targeted feedback reports for improvements and notify management and directors.
- Conduct contracts costings audits to ensure accuracy and compliance.
- Manage and maintain accurate records of receipts and invoices for all projects.
- Oversee credit control processes, including first-stage internal invoicing.
- Update spend trackers with all purchases and monitor job timeframes to ensure projects are completed within set timings.
- Coordinate the addition of Purchase Orders to internal systems.
- Organize and manage Project Managers' calendars and book site visits.
- Liaise with management regarding new site staff and assist with first-stage recruitment and interviews.
- Prepare and distribute weekly operative schedules to clients.
- Ensure compliance with health and safety procedures for projects and maintain accurate records.
- Attend weekly project meetings and take minutes, distributing them to the office.
- Order project materials with the assistance of the Quantity Surveyor.
- Collaborate with the finance team on large material orders.
- Manage material returns for damages and overstock.
- Arrange skip hire and waste sorting.
- Coordinate the hire of tools, plant hire, and off-hire of equipment.
- Previous experience in Admin/Operations type work is essential.
- Previous experience dealing with tradespeople is ideal.
- A positive attitude to work.
- Proficiency in using office IT applications, especially Microsoft Excel and Outlook.
- A thorough and meticulous approach with an eye for detail.
- Excellent interpersonal skills and communication.
- Adaptable and flexible in their approach to work.
