Warehouse Operations Coordinator

4 weeks ago


Hemel Hempstead, Hertfordshire, United Kingdom Thermo Fisher Scientific Full time

Warehouse Operations Coordinator

At Thermo Fisher Scientific, we are seeking a highly organized and detail-oriented Warehouse Operations Coordinator to join our team. As a key member of our warehouse operations team, you will be responsible for ensuring the smooth day-to-day operations of our warehouse, including receiving and processing inventory, managing shipments, and maintaining a safe and organized work environment.

Key Responsibilities:

  • Monitor and respond to all incoming email enquiries from the Store mailbox.
  • Coordinate and book incoming deliveries.
  • Prepare and organize pallets for dispatch.
  • Create and manage FedEx shipments.
  • Sort and distribute post to site employees.
  • Organize international shipments, ensuring compliance with customs regulations.
  • Create and manage Purchase Orders in SAP and Coupa.
  • Handle EDC returns efficiently.
  • Perform warehouse manual handling and operate forklifts as required.
  • Assist in inventory management, including stock counts.
  • Conduct regular audits of warehouse safety and cleanliness.
  • Cover for Mike during his absence, ensuring all his responsibilities are met.
  • Ensure timely replenishment of warehouse supplies.
  • Implement continuous improvement initiatives to enhance warehouse operations.
  • Maintain an organized and clean warehouse layout.
  • Ensure all safety protocols and procedures are followed.
  • Perform routine safety inspections and equipment maintenance.
  • Handle customer inquiries and complaints related to warehouse operations.
  • Work closely with the sales and customer service teams to meet customer expectations.
  • Maintain relationships with suppliers and vendors.
  • Ensure timely and accurate delivery of supplies and materials.
  • Manage International Shipments of Hazardous Goods.
  • Identify areas for improvement and implement corrective actions.

Facilities Duties:

  • Change gas cylinders safely and in accordance with safety protocols.
  • Act as a key holder and emergency contact person.
  • Conduct weekly site inspections to ensure compliance with safety and operational standards.
  • Manage the CMS Workshop.
  • Order uniforms for all Thermo and Unity employees.
  • Perform Portable Appliance Testing (PAT) as required.
  • Manage cabale management to ensure a tidy and safe work environment.
  • Serve as Fire Warden, conducting regular fire drills.
  • Perform weekly fire alarm testing.
  • Undertake small maintenance jobs around the site, including minor repairs.
  • Manage site clearance, waste management, and disposal.
  • Perform weekly water tap flushing to maintain hygiene standards.
  • Conduct weekly checks on fridges and freezers to ensure proper operation.
  • Clean the backyard and jet wash emergency evacuation routes.
  • Maintain outdoor areas, including lawns, gardens, parking lots, and walkways.
  • Maintain housekeeping standards on the mezzanine floor.
  • Maintain detailed records of maintenance activities, repairs, and inspections.
  • Ensure that all tools and equipment are in good working condition.
  • Ensure outdoor areas are clean, safe, and well-maintained.
  • Assist with facility improvement projects and renovations.
  • Collaborate with other departments to ensure smooth project execution.
  • Cover reception duties during mornings and lunch breaks.
  • Assist in coordinating site events and meetings.
  • Monitor and reorder facility supplies, such as office consumables and cleaning products.
  • Maintain and update facility-related documentation and records.


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