Workplace Support Specialist

3 weeks ago

StratforduponAvon, Warwickshire, United Kingdom Shakespeare Martineau Full time

We are seeking a highly organised and enthusiastic individual to join our team as a Workplace Support Specialist. This role will provide exceptional client experiences and support for all our clients, both external and internal.

Key Responsibilities:

  • Meeting and greeting visitors and colleagues into the client space, creating an exceptional first impression
  • Following the visitor management process and ensuring we meet all the requirements necessary
  • Liaising with the building reception team as and where relevant
  • Ensuring the meeting rooms, the reception area and collaboration spaces are presentable throughout the day/evening
  • Assisting with the moving and organisation of office equipment and meeting room furniture as and when required
  • Organising and serving catering and refreshments to clients in our collaborative spaces and meeting rooms
  • Ensuring the refreshment areas in the client and collaborative space is kept well stocked, clean and tidy at all times
  • Following procedures to ensure coffee machines are well maintained, carrying out daily stock ups and weekly deep cleaning
  • Setting up and clearing down meeting rooms, including furniture layout changes and any additional equipment required
  • Ensuring meeting rooms and office resource areas are stocked up with the correct stationery
  • Setting up the required equipment in the meeting rooms i.e., MS Teams or other technical requirements
  • Organising IT team support if required for a specific meeting/event
  • Wearing a hands-free headset, and answering 'phone calls within 3 rings
  • Responsible for managing the meeting room and car park bookings within the relevant app, responding within our SLA times
  • Liaising with clients either in person or on the 'phone about their bookings and requirements
  • Reporting to the relevant team(s) any equipment/furniture that requires fixing or replacing
  • Assisting with ensuring we implement our environmental policy within our offices and recycling areas are kept in correct order and guidance labelling in place
  • Pro-actively ensuring good housekeeping is adhered to throughout the office, kitchens stocked and tidy
  • Identifying any H&S, cleaning or any general maintenance issues/hazards and reporting promptly
  • Assisting with the delivery of events both internal and external
  • Copying, printing and scanning documents as requested. Ensuring pages are clear, legible and accurate and correct finishing options are applied including editing and enhancing of documents where required
  • Transferring of data to and from removable media, cloud based solutions, document and case management systems
  • Sending outgoing mail and inter-office mail using PPI, DMO or franking machine ensuring outgoing mail is ready for collection at the agreed times
  • Distribution of incoming/inter office mail and couriered items, ensuring items are logged in and signed for
  • Hand deliveries and collections as per requests to and from local sites including filing documents at court
  • Retrieving and sending files to and from the offsite storage provider and carrying out office file audits at regular intervals
  • Arranging outgoing couriers and special deliveries etc. by request, ensuring relevant details are recorded for charging and auditing purposes
  • Arranging for large volume printing, scanning and document finishing work to be sent to other offices for completion, ensuring SLAs are adhered to and requestors are kept updated on progress
  • Preparing for new starters and leavers with lockers, keys and access as required
  • Ensuring all information displayed in the office are appropriate and up to date at all times
  • Assisting with supervision of any external contractors and building management team as required
  • Assisting with any facilities related activities as required including fire warden and first aid duties
  • Any other duties commensurate with the post
  • Ensuring all information displayed on the notice boards in the office are updated and relevant
  • Assisting with new starter induction tours, issuing access control passes
  • Ad hoc duties as required and as requested by line manager
  • Flexible, and prepared to travel to other locations to help cover duties during sickness or holiday

  • Academic Support Specialist

    2 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Academic Support SpecialistRandstad Student Support is seeking a highly skilled Academic Support Specialist to work with autistic students studying at universities and colleges in Manchester.This is a hybrid role that requires the ability to travel to local universities or colleges and offer both in-person and online sessions flexibly to meet...

  • Workplace Support Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues, creating a positive first...

  • Workplace Support Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues, creating a positive first...

  • Workplace Support Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues, creating a positive first...

  • Workplace Support Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues, creating a positive first...

  • Workplace Support Specialist

    1 month ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues into the client space,...

  • Workplace Support Specialist

    1 month ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organized and enthusiastic individual to join our Workplace Management team as a Workplace Assistant. This part-time role will involve providing exceptional client experiences and support for all our clients, both external and internal.Key ResponsibilitiesMeet and greet visitors and colleagues into the client space,...

  • Workplace Support Assistant

    2 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    Job Title: Workplace Support AssistantAbout the Role:We are seeking a highly organized and enthusiastic individual to join our team as a Workplace Support Assistant. As a key member of our Business Operations Group, you will play a vital role in providing exceptional client experiences and supporting our clients, both external and internal.Key...

  • Academic Support Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Role OverviewRandstad Student Support is seeking a dedicated and compassionate Academic Support Specialist to work with autistic students studying at universities and colleges in Manchester.This is a hybrid role that requires the ability to travel to local universities or colleges and offer both in-person and online sessions flexibly to meet student...

  • Workplace Support Assistant

    2 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About the RoleWe are seeking a highly organised and enthusiastic individual to join our team as a Workplace Support Assistant. This is a part-time role, working on Wednesdays, Thursdays, and Fridays.Key ResponsibilitiesMeet and greet visitors and colleagues, creating a positive first impressionFollow the visitor management process and ensure all requirements...

  • Specialist Mentor

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    About the RoleWe are seeking a highly skilled and compassionate Specialist Mentor to join our team at Randstad Student Support. As a Specialist Mentor, you will play a vital role in supporting autistic students studying at Universities and/or Colleges in Manchester.Key ResponsibilitiesProvide one-to-one support to students to help them understand their...

  • Specialist Mentor

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    About the RoleWe are seeking a highly skilled and compassionate Specialist Mentor to join our team at Randstad Student Support. As a Specialist Mentor, you will play a vital role in supporting autistic students studying at Universities and/or Colleges in Manchester.Key ResponsibilitiesProvide one-to-one support to students to help them understand their...

  • Workplace Support Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Shakespeare Martineau Full time

    About Shakespeare MartineauShakespeare Martineau is a leading law firm that combines creativity, commerciality, and clarity. We work with blue-chip companies, leading organisations, high street brands, and individuals across the country.The OpportunityWe are seeking a highly organised and enthusiastic individual to join our team on a part-time basis. The...

  • HR Support Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Hays Specialist Recruitment Limited Full time

    About the RoleHays Specialist Recruitment Limited is seeking an HR Support Specialist to join their team. As an HR Support Specialist, you will be responsible for assisting with the recruitment process, dealing with applications, arranging interviews, sending out unsuccessful letters, and onboarding new employees.About the TeamThe HR team is a friendly and...

  • Study Skills Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Specialist-one-to-one Study Skills Support WorkerRandstad Student Support is seeking a highly skilled and dedicated Specialist-one-to-one Study Skills Support Worker to join our team. As a Specialist-one-to-one Study Skills Support Worker, you will provide individualized learning support and academic guidance to students with specific learning...

  • Study Skills Specialist

    4 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Specialist-one-to-one Study Skills Support WorkerRandstad Student Support is seeking a highly skilled and dedicated Specialist-one-to-one Study Skills Support Worker to join our team. As a Specialist-one-to-one Study Skills Support Worker, you will provide individualized learning support and academic guidance to students with specific learning...

  • Study Skills Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Specialist-one-to-one Study Skills Support WorkerRandstad Student Support is seeking a highly skilled and dedicated Specialist-one-to-one Study Skills Support Worker to join our team. As a Specialist-one-to-one Study Skills Support Worker, you will provide individualized support to students with specific learning difficulties (SpLDs) studying at...

  • Study Skills Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Specialist-one-to-one Study Skills Support WorkerRandstad Student Support is seeking a highly skilled and dedicated Specialist-one-to-one Study Skills Support Worker to join our team. As a Specialist-one-to-one Study Skills Support Worker, you will provide individualized support to students with specific learning difficulties (SpLDs) studying at...

  • Study Skills Specialist

    3 weeks ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Randstad Student Support Full time

    Job Title: Study Skills SpecialistRandstad Student Support is seeking a highly skilled Study Skills Specialist to join our team. As a Study Skills Specialist, you will work with students who have specific learning difficulties (SpLDs) studying at Universities and/or Colleges in Manchester.The role is a hybrid position, requiring flexibility to travel to...

  • Administrative Support Specialist

    1 month ago

    Stratford-upon-Avon, Warwickshire, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Title: Office Assistant About the Role: We are seeking a highly organized and detail-oriented Office Assistant to join our team at Hays Specialist Recruitment Limited. As an Office Assistant, you will be responsible for providing administrative support to our Manchester office, ensuring a smooth and efficient work environment. Key...