Senior Administrative Assistant

2 days ago


Haywards Heath, West Sussex, United Kingdom Austin Fraser Full time
Job Overview:

Austin Fraser is currently recruiting for a skilled Administrative Coordinator to provide high-quality administrative support to our clients. This is a fantastic opportunity for a motivated individual to join our team and contribute to the success of our organization.

About the Role:

The successful candidate will be responsible for a range of administrative tasks, including preparing correspondence, creating documentation, and coordinating meetings. They will also provide secretarial support to fee-earners, handle telephone inquiries, and perform basic accounting transactions.

Key Responsibilities:
  1. Document Preparation: Prepare correspondence, reports, memos, forms, legal documents, and bills through audio dictation, manuscript, and precedents, adhering to our house style guide.
  2. Documentation Creation: Create and amend documentation such as Wills, Lasting Powers of Attorney, Oaths, and Affidavits, using instructions and extracts from precedents. Produce initial drafts and quality bound engrossments for client signature.
  3. Email Management: Prioritize and review incoming post/emails in the absence of the appropriate fee earner.
  4. Telephone Support: Handle telephone inquiries, resolving general queries, and providing updates on matters. Relay messages to clients and professionals on behalf of fee-earners.
  5. Filing and Administration: Coordinate meetings, maintain efficient filing systems, and handle file opening, closure, and deeds scheduling within the Group.
  6. Secretarial Support: Provide secretarial support to fee-earners during periods of sickness, annual leave, or heavy workload.
  7. Accounting Transactions: Perform basic accounting transactions and address account-related issues as needed.
  8. Training and Development: Attend group meetings and participate in training courses determined by the Group Head.
Requirements:
  • Experienced Legal Secretary.
  • IT skills to include working knowledge of Microsoft Word, Excel & Outlook.
  • Attention to detail is paramount and excellent spelling and grammar is essential.
  • Experience in audio typing and case management systems would be an advantage.
  • Strong administration with excellent verbal and written communication skills.
  • Team player with a great eye for detail.
  • Professional, motivated, and personable.
What We Offer:

The salary for this role is £28,000 - £31,000 per annum, offering a competitive remuneration package and opportunities for growth and development.



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