Administrative Operations Specialist

3 weeks ago


London, Greater London, United Kingdom Company name (Withheld) Full time

About the Role

We are hiring an Operations Administrator to work with our Sales and Finance teams at Company name (Withheld). The successful candidate will have strong organisational and time management skills, with experience of working in a SaaS / technology company.

Responsibilities

  • Maintain accurate and timely billing by processing daily invoices.
  • Support the finance team in following up on overdue invoices, ensuring prompt and efficient resolution.
  • Assist the Sales Operations Manager with various tasks, including vendor documentation, tax inquiries, and compliance verifications.
  • Develop and implement process improvements to increase efficiency and productivity.
  • Provide exceptional customer service and support internal stakeholders.

Qualifications and Experience

The ideal candidate will have:

  • At least 1 year of commercial experience in a similar role.
  • Strong proficiency in Microsoft Office Suite and Salesforce (or similar CRM).
  • Excellent communication, interpersonal and collaboration skills.
  • Ability to work in a fast-paced environment and adapt to changing priorities.

What We Offer

  • Competitive salary (£32,000 - £42,000 + bonus).
  • Hybrid working arrangement (Monday and Friday - wfh, Tuesday – Thursday onsite in London).
  • Bonus scheme paid quarterly.
  • Private Healthcare.
  • Pension.
  • Subsidised gym membership.
  • Company events & social hours.


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Operations Specialist to join our team at Rockfield Specialist Recruitment. This role is ideal for someone with strong administrative skills, excellent communication abilities, and the ability to work independently.About the Role:The successful candidate will be responsible for...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    About the Role:At Rockfield Specialist Recruitment, we are seeking a highly motivated and organized Administrative Assistant - Operations to join our team. In this role, you will provide administrative support to the operations team, ensuring the smooth day-to-day functioning of our business.Responsibilities:Providing administrative support to the operations...


  • London, Greater London, United Kingdom Tether Operations Limited Full time

    Tether Operations Limited is seeking a highly skilled Financial Operations Specialist to enhance organizational efficiency and lead the development of streamlined processes with a strong emphasis on financial operations.The ideal candidate will excel in creating and implementing robust workflows, leveraging technology to optimize financial and operational...


  • London, Greater London, United Kingdom Jas Gujral Full time

    We are looking for an Administrative Operations Specialist to join our team at Jas Gujral. As an Administrative Operations Specialist, you will be responsible for supporting the General Manager in making sales and customer records, as well as providing market data and services concerning the UK and EU.Key responsibilities include:Providing market data and...


  • London, Greater London, United Kingdom Reed Specialist Recruitment Full time

    Job Description:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Reed Specialist Recruitment. The successful candidate will be responsible for providing exceptional administrative support and managing a wide range of tasks related to project coordination, invoicing, and financial...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    Job Summary:We are seeking a detail-oriented Operations Coordinator to join our team at Rockfield Specialist Recruitment. This is an excellent opportunity for someone who enjoys administrative tasks and has a passion for ensuring seamless operations.The successful candidate will be responsible for various administrative duties, including filing paperwork,...


  • London, Greater London, United Kingdom SilverDoor Ltd Full time

    At SilverDoor Ltd, we are seeking a highly organized and proactive individual to fill the role of Administrative Operations Specialist. This full-time, permanent position is based in our London office and offers an attractive salary of £28,000 per year.Job DescriptionThe successful candidate will be responsible for ensuring the smooth operation of our...


  • London, Greater London, United Kingdom Orri Full time

    Job Title: Administrative Operations SpecialistJob Overview:Orri is an ambitious organization aiming to change the way we treat eating disorders in the UK. We are looking for a part-time Administrative Operations Specialist to assist with the day-to-day operations of our clinic and perform various administrative duties.About the Role:This key position...


  • London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new company, a multinational powerhouse with operations and business functions across numerous industries, have had a vacancy arise for an Administrative Support Specialist to join their team in supporting 2 Directors and working alongside the team.Salary: £40,000 - £50,000 per annumYour New Role:Diary Management: Coordinating calendars and arranging...


  • London, Greater London, United Kingdom CV-Library Full time

    Job Description: We are seeking an experienced Operations and Administration Specialist to join our team in London. The role involves overseeing the daily administration of the office and implementing improvements to office workflows.About the Position:Manage office supplies and maintain accurate inventory records.Create reports and presentations using...


  • London, Greater London, United Kingdom Omega Resource Group Full time £30,000 - £34,000

    Job Description: Administrative Specialist - Transport OperationsEstimated Salary: £28,000 - £35,000 per annumThis administrative specialist will play a crucial role in ensuring the smooth operation of our transport services. Key responsibilities include:Planning and routing of vehicles and operatorsCoordinating travel times and working hoursLiaising with...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    Rockfield Specialist Recruitment is proud to present an exciting opportunity for an experienced Administrative Support Specialist to join our client's Operations department. This is a fantastic chance to work with a VC-backed international operations company that makes a significant humanitarian contribution to society.The ideal candidate will have excellent...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    Job Overview:Rockfield Specialist Recruitment is seeking a highly organised and efficient Administrator to support our operations department. This role offers an excellent opportunity to develop your skills and experience in a dynamic industry.Job Summary:The successful candidate will be responsible for managing administrative tasks, including:Managing...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    Job Overview:Rockfield Specialist Recruitment is seeking a highly organized and detail-oriented Operations Support Coordinator to join our team. In this role, you will provide administrative support to the operations team, ensuring the smooth day-to-day functioning of our business.About the Job:As an Operations Support Coordinator, you will be responsible...


  • London, Greater London, United Kingdom Rockfield Specialist Recruitment Full time

    The Rockfield Specialist Recruitment is seeking a highly skilled Financial Operations Specialist to join their dynamic and close-knit team. The successful candidate will be responsible for the financial aspects of project control, working closely with operations from tendering/planning/pricing stages through to conclusion and breakdown.Key...


  • London, Greater London, United Kingdom Countryside Alliance Full time

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our Operations Team.In this role, you will be responsible for providing administrative support to the Operations and Campaigns Teams, including coordinating the Alliance's attendance at shows and events throughout the year.You will also be responsible for...


  • London, Greater London, United Kingdom CV-Library Full time

    Operations and Administration LeaderA reputable criminal defence law firm in London requires an experienced Operations and Administration Leader to lead the daily administration of the firm. The ideal candidate will have a proven track record in managing office operations and ensuring seamless workflow.Firm OverviewOur client is a well-established specialist...


  • London, Greater London, United Kingdom Priory Group Full time

    Priory Group is seeking an experienced Wellbeing Centre Coordinator to join our team. This role will be based in a Wellbeing Centre and will involve coordinating the centre's operations, ensuring the efficient delivery of administrative services. Key Responsibilities:Coordinate the centre's diary management, ensuring efficient scheduling of appointments and...


  • London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    A senior-level Executive Assistant is sought to provide high-level administrative support to two Directors within a multinational powerhouse.Estimated salary: £55,000 - £70,000 per year.This is an exciting opportunity to work in a fast-paced environment, supporting a dynamic team and contributing to the success of the business.The successful candidate will...


  • London, Greater London, United Kingdom Motability Operations Limited Full time

    Job Summary:We are seeking a highly skilled Motability Operations EV Training Specialist to join our team, responsible for facilitating engaging, interactive, and effective Electric Vehicle (EV) training to Motability Sales Specialists and Customer Services employees.Key Responsibilities:Collaborate with the Customer Service Content Design Team, operational...