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Weekend Office Coordinator

2 months ago

Leeds, Leeds, United Kingdom BJSS Full time
About Us

We're a leading technology consultancy, renowned for our innovative approach to solving complex problems. With a rich history dating back to 1993, we've established ourselves as a trusted partner for top-tier organizations. Our team of experts has delivered groundbreaking solutions that have a significant impact on millions of people worldwide.

We've received numerous accolades, including a prestigious Queen's Award for Enterprise in the Innovation category, recognizing our Enterprise Agile delivery approach. Our global presence spans 26 locations, fostering a collaborative culture where diverse experts come together to drive world-class delivery.

About the Role

We're seeking an Office Assistant to join our Leeds office team. This dynamic role requires a self-motivated individual with excellent time management skills, who can bring enthusiasm and energy to the office. As an Office Assistant, you'll report to the Office Manager but also work independently, taking initiative to drive results.

Key Responsibilities
  • General Duties
    • Reception duties: manage incoming deliveries, arrange couriers, and distribute mail
    • Administrative tasks: maintain stationery and office supplies, book travel arrangements, and manage meeting room schedules
    • Office environment: ensure a safe, tidy, and efficient workspace across all floors
    • General housekeeping: maintain the office and kitchens, completing tasks regularly
    • Training: assist with organizing training programs, ordering food and beverages, and supporting in-house courses
  • Accounting Duties
    • Purchase orders: request and chase invoices for company credit card transactions
  • Compliance Duties
    • Visitors: greet and arrange for visitors, catering when required
    • Record keeping: maintain accurate records to a high standard
    • Office handbook: organize and arrange stock for social events, send invitations, and record attendance
    • Quarterly town halls, summer strategy events, and Christmas parties: assist with arrangements
    • Client events: support arrangements for client events
  • Project Management Support
    • Problem-solving: identify creative solutions for office improvements
    • Improvement initiatives: support planning and execution of office improvement initiatives
    • Change management: assist with transitioning new processes, office setups, or technologies
About You

We're looking for a self-motivated, enthusiastic individual with excellent time management and interpersonal skills. You'll be proactive, able to work independently, and possess a positive attitude. If you're passionate about delivering exceptional results and contributing to a dynamic team, we encourage you to apply.

Perks
  • Flexible benefits allowance: choose how to spend your allowance (additional pension contributions, healthcare, dental, and more)
  • Industry-leading health and wellbeing plan: partner with wellbeing support functions for individual needs
  • Life assurance (4 x annual salary)
  • 25 days annual leave plus bank holidays
  • Discounts: preferred rates from dozens of retail, lifestyle, and utility brands
  • Referral scheme: unlimited referrals with incentives
  • Flexible holiday buy/sell option
  • Electric vehicle scheme
  • Training opportunities and incentives: support professional certifications and unlimited access to O'Reilly
  • Giving back: participate in partnerships to get people from diverse backgrounds into tech
  • Squad culture: join a team with people from different areas within the business
  • Social calendar: participate in quarterly town halls, squad nights out, weekends away, and office get-togethers
  • GymFlex gym membership programme

Please note: we cannot provide Visa Sponsorship for this role.