Office Coordinator

2 months ago

Leeds, Leeds, United Kingdom Gleeds Full time

About the Role

About this opportunity

Gleeds, a world-class management and construction consultancy, is seeking a highly skilled Office Coordinator to join their Leeds office. This role requires a strong presence in the office, with a focus on supporting the team in all aspects of office management and administration.

Key Responsibilities

  • General office administration, including stationery orders, printing, and copying.
  • Welcoming visitors and external parties, and ensuring they are signed in appropriately.
  • Supporting new staff inductions and managing meeting room bookings.
  • Preparing and clearing meeting rooms for large meetings.
  • Collecting and preparing outgoing post, and dealing with incoming post.
  • Organizing couriers as required.
  • Liaising with outside suppliers for office consumables.
  • Ordering and managing IT equipment.
  • Interface with the office Director regarding any office matters.
  • Maintaining and processing office consumable invoices.
  • Social Value Coordination.
  • H&S Coordination support.
  • Support in event organization (staff and client).
  • Management of premises/maintenance arrangements.
  • Any other ad-hoc office duties as required.

What We Offer

  • Opportunities to develop and grow your career.
  • A contributory pension scheme.
  • Employee Assistance Programme.
  • Our global travel scholarship programme.
  • Flexible working arrangements.

About You

Who we're looking for;

  • MS Word, Excel, and PowerPoint skills.
  • Proficient in all other MS Office applications (e.g., Outlook).
  • Experience in a similar role is preferable.
  • Excellent command of both spoken and written English (mandatory).
  • A proactive, self-motivated, enthusiastic, and determined professional.
  • A team player and effective communicator able to establish and maintain harmonious and professional relationships with colleagues.
  • Ability to work on own initiative, and to an exceedingly high quality.
  • Able to multi-task and work to deadlines.
  • Strong organizational skills.

About Us

About us

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 75 offices across the globe, you'll become part of a truly global team that isn't restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we're committed to the success of our people, clients, and communities – giving everyone a safer and more sustainable place to live, work, and thrive.

Our values underpin what we stand for and how we work:

  • Professionalism with personality.
  • Excellence with humility.
  • Innovation with agility.

We're an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.

We recognize the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.

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