Fleet Operations Coordinator

1 week ago

Abingdon, Oxfordshire, United Kingdom ATA Logistics LTD Full time
{"title": "Fleet Office Administrator", "description": "Fleet Operations Overview

We are seeking a highly organized and detail-oriented Fleet Office Administrator to oversee the administrative and operational aspects of our fleet. This role will involve coordinating vehicle maintenance, managing compliance documentation, and using data-driven insights to improve efficiency and cost-effectiveness.

Key Responsibilities
  • Ensure all fleet vehicles are properly insured, taxed, and ready for deployment.
  • Coordinate the scheduling of MOTs, services, repairs, and bodywork with approved workshops, ensuring all work is completed on time.
  • Maintain regular communication with garages and document work and costs on the ATA platform or spreadsheets.
  • Oversee fleet compliance, ensuring documentation is up to date and vehicles meet legal requirements.
  • Monitor vehicle telematics systems, including cameras and trackers, and promptly address any issues.
  • Perform regular vehicle checks, manage battery maintenance for stored vehicles, and oversee fleet health audits.
  • Manage Purchase Order (PO) sheets, onboard new suppliers, and track updates on the insurance platform.
  • Extract, analyse, and interpret fleet data to identify trends and improve operational efficiency.
  • Conduct statistical analysis and provide actionable insights to management for decision-making.
  • Prepare reports with recommendations to enhance fleet performance and reduce costs.
  • Ensure data quality and accuracy, and collaborate with relevant stakeholders to achieve business objectives.
  • Assist with rental operations, ensuring agreements are current and resolving any client or driver issues promptly.
Required Skills
  • Proficiency in Microsoft Excel and/or Google Sheets
  • Strong ability to create, maintain, and analyse spreadsheets, including using functions and formulas to manage fleet data and track compliance efficiently.
  • Excellent Organisational and Administrative Skills
  • Attention to Detail
  • Strong Communication Skills
  • Comfortable Digital Worker
", "lang_code": "en-US"}

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