Administrative Support Specialist

4 weeks ago


Hamilton, South Lanarkshire, United Kingdom Keltbray Infrastructure Services Full time

Job Title: Administrator

About the Role:

Keltbray Infrastructure Services is seeking an experienced Administrator to support our Transmission projects in the UK. As a key member of our team, you will be responsible for ensuring that all documentation is stored efficiently and can be accessed at all times.

Key Responsibilities:

  • Liaise with project teams to ensure they have a full understanding of document control and system procedures.
  • Identify contractual requirements in relation to document control.
  • Work to continuously improve and enhance procedures and systems utilised for document control.
  • Provide input to the development, documentation, and ongoing maintenance of the Information Management Plan.
  • Manage systems such as SharePoint, Autodesk BIM 360 Field, and BIM 360 Docs.
  • Collect and register all technical documents such as drawings and blueprints.
  • Review and update documents for maintenance and quality control.
  • Keep other personnel updated on new document versions and how to obtain access.
  • Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner.
  • Issue document numbers to relevant parties in accordance with the project requirements.
  • Quality check incoming documents in line with the document control procedure.
  • Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes.
  • Support the review/approval process, including the collation, distribution, and close-out of comments.

Requirements:

  • Have great organisational skills.
  • Ability to manage multiple projects.
  • Administration experience.

Benefits:

  • Vehicle or allowance.
  • Health Cover.
  • Subsistence.
  • Holiday 25 days + Bank Holidays.


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