Operations Coordinator
7 hours ago
We are seeking a highly organized and proactive Operations Coordinator to support the operational activities of our Specialist Cleaning division.
The ideal candidate will have a minimum of 2 years' experience in operations or administrative roles, with familiarity with fleet and plant equipment management. Strong organizational skills and attention to detail are essential for this role.
Key Responsibilities:
- Manage and monitor fuel cards, ensuring accurate usage and record-keeping.
- Coordinate vehicle maintenance schedules and facilitate timely servicing.
- Report and document vehicle damages, ensuring prompt repairs.
- Oversee stock and supply orders, maintaining strong vendor relationships for quality and timely deliveries.
- Track and organize inventory to meet operational demands efficiently.
- Handle the hire and off-hire processes for plant equipment, ensuring compliance with safety standards.
- Maintain accurate records of equipment usage, location, and status.
- Prepare and process purchase orders to support operational activities.
- Assist with job costing and margin analysis to support financial decision-making.
- Compile and process monthly timesheet reports for payroll submission.
- Address payroll queries from employees, ensuring prompt resolution.
- Develop and maintain Risk Assessments and Method Statements (RAMS) for operational projects.
- Track and manage the expiration of CSCS cards and certifications, coordinating renewals and training as required.
- Conduct DBS checks for staff and contractors as necessary.
Essential Skills and Qualifications:
- Minimum of 2 years' experience in operations or administrative roles (preferred).
- Familiarity with fleet and plant equipment management is advantageous.
- Strong organizational skills and keen attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Analytical abilities for job costing and margin control.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively in a team or work independently.
- Knowledge of health and safety regulations and compliance standards.
Salary: £25,000 - £30,000 per annum, depending on experience.
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