Operations Coordinator

7 hours ago


TN Sevenoaks Kent, United Kingdom CV-Library Full time
Job Title: Operations Coordinator

We are seeking a highly organized and proactive Operations Coordinator to support the operational activities of our Specialist Cleaning division.

The ideal candidate will have a minimum of 2 years' experience in operations or administrative roles, with familiarity with fleet and plant equipment management. Strong organizational skills and attention to detail are essential for this role.

Key Responsibilities:

  • Manage and monitor fuel cards, ensuring accurate usage and record-keeping.
  • Coordinate vehicle maintenance schedules and facilitate timely servicing.
  • Report and document vehicle damages, ensuring prompt repairs.
  • Oversee stock and supply orders, maintaining strong vendor relationships for quality and timely deliveries.
  • Track and organize inventory to meet operational demands efficiently.
  • Handle the hire and off-hire processes for plant equipment, ensuring compliance with safety standards.
  • Maintain accurate records of equipment usage, location, and status.
  • Prepare and process purchase orders to support operational activities.
  • Assist with job costing and margin analysis to support financial decision-making.
  • Compile and process monthly timesheet reports for payroll submission.
  • Address payroll queries from employees, ensuring prompt resolution.
  • Develop and maintain Risk Assessments and Method Statements (RAMS) for operational projects.
  • Track and manage the expiration of CSCS cards and certifications, coordinating renewals and training as required.
  • Conduct DBS checks for staff and contractors as necessary.

Essential Skills and Qualifications:

  • Minimum of 2 years' experience in operations or administrative roles (preferred).
  • Familiarity with fleet and plant equipment management is advantageous.
  • Strong organizational skills and keen attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Analytical abilities for job costing and margin control.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively in a team or work independently.
  • Knowledge of health and safety regulations and compliance standards.

Salary: £25,000 - £30,000 per annum, depending on experience.


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