Motorsport Administration Specialist

1 month ago


London, Greater London, United Kingdom DHL Germany Full time

Motorsport Carnet Administration Specialist

As a key member of the DHL team, you will be responsible for ensuring contract requirements are met and documents are completed in a timely and efficient manner. This will involve maintaining consistent high-quality administration processes that enable DHL Global Forwarding to provide efficient Carnet and Administration services.

Key Responsibilities:

  • Develop relationships with internal and external customers
  • Ensure all customer enquiries are logged and responded to promptly and professionally
  • Adhere to Customs Compliance procedures and documentation
  • Ensure each 'Job File' is accurately completed, costed, and billed
  • Assist in the preparation of presentations and reporting
  • Support with finance administration of events
  • Assist with other administrative duties such as credit control and accounts payable queries
  • Ensure all interactions are compliant with DPDHL Code of Conduct and other compliance requirements
  • Contribute to the 'First Choice' continuous improvement program
  • Participate in monthly team briefing sessions and weekly performance dialog meetings
  • Complete all statutory and mandatory training as and when required
  • Work confidently with Microsoft Office and particularly Excel
  • Work with various internal systems and have good knowledge of CW1, Workflow, EDM, Sick Files, and FRP
  • Maintain excellent relationships with team members and other stakeholders
  • Identify performance issues of processes and propose solutions to improve or correct performance
  • Interact with all relevant internal and external parties involved to ensure processes are being followed

Skillsets and Attributes:

  • Minimum 2 years experience in Project Administration
  • Good administrative skills
  • Organised and systematic
  • Basic understanding of finance and accounting
  • Results-driven and good attention to detail
  • Good written and spoken English
  • Good interpersonal skills
  • Able to prioritise and perform under pressure
  • A-level education or broad GCSE level education

Location: London, Hayes

Hours: 37.5 hours per week

Reports to: Administration Manager



  • London, Greater London, United Kingdom Octagon Full time

    Motorsport Account Manager Job at OctagonWe are seeking an experienced and skilled motorsport account manager to join our team at Octagon. As a key member of our team, you will be responsible for delivering exceptional client service and ensuring the successful execution of high-profile motorsport events.About the RoleSalary: £60,000 - £80,000 per annum...


  • London, Greater London, United Kingdom Polimax Motorsport Full time

    Polimax Motorsport is a leading provider of high-quality automotive services, specializing in car tinting and wrapping. We are seeking a skilled and dedicated Car Tinting and Wrapping Specialist to enhance our team's capabilities.Job SummaryAs a Car Tinting and Wrapping Specialist, you will be responsible for applying window tints and vinyl wraps to...


  • London, Greater London, United Kingdom Forsyth Barnes Full time

    Key Responsibilities:The successful candidate will work trackside and handle all driver-related communications for the team, working closely with the wider communications team to execute an international PR and Communications service.Key Requirements:Proven experience working in communications roles within MotorsportFluent Spanish language skillsAbility to...


  • London, Greater London, United Kingdom Motorsport Network Full time

    About the RoleWe are seeking a highly skilled and experienced Power Unit Operations Specialist to join our team at Motorsport Network. In this role, you will be responsible for managing and maintaining the performance of our Honda-built F1 power units.Key ResponsibilitiesData Management: Manage and look after each Power-Unit operation and control data,...


  • London, Greater London, United Kingdom Polimax Motorsport Full time

    Polimax Motorsport is a leading provider of premium automotive services, specializing in high-quality car tinting and wrapping solutions. We are seeking an experienced Car Tinting and Wrapping Specialist to join our dynamic team.Job SummaryAs a Car Tinting and Wrapping Specialist, you will be responsible for applying window tints and vinyl wraps to vehicles,...


  • London, Greater London, United Kingdom Omega Resource Group Full time

    About the RoleAs a skilled Embedded Software Engineer, you'll join our team at Omega Resource Group to design and develop high-performance software for embedded systems in the automotive and motorsport sectors. Your work will involve crafting reliable and efficient software routines, collaborating with cross-functional teams, and conducting rigorous testing...


  • London, Greater London, United Kingdom ERS Administration Services Full time

    Elevate Your Career with ERS Administration ServicesWe are seeking a highly skilled Underwriting Expert to join our team. As a leading underwriter of specialist motor insurance products, we strive to deliver innovative solutions that meet the evolving needs of our customers.In this role, you will utilise your expertise to develop and maintain underwriting...


  • London, Greater London, United Kingdom Motorsport-Total GmbH Full time

    Job Description:As an Operations Manager for Key Logistics at Motorsport Events, you will oversee key logistics for major events such as the Le Mans 24 Hrs. This includes ticketing, inventory management, supplier coordination, and budgeting. The role also involves leading smaller events and contributing to long-term projects with a focus on developing our...

  • School Administrator

    1 month ago


    London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Summary: We are seeking an experienced School Administrator to join our team at Hays Specialist Recruitment Limited. As a key member of our team, you will be responsible for managing day-to-day administrative tasks, monitoring student attendance records, handling admissions, and maintaining school data systems.Key Responsibilities:General Administration:...


  • London, Greater London, United Kingdom E-Resourcing Ltd - Specialist I.T. Recruitment Full time

    E-Resourcing Ltd - Specialist I.T. Recruitment is seeking a highly skilled IT Systems Administrator to provide technical support across mixed environments.As a 2nd/3rd Line Support specialist, you will be responsible for providing hands-on support for applications, virtualisation, and advanced network infrastructure (DNS, DHCP, TCP/IP, Firewalls) in a...


  • London, Greater London, United Kingdom STARD Full time

    Company OverviewSTARD is a world-leading pioneer in EV/alternatively powered motorsport, high-performance vehicles and powertrain systems with roots in conventionally powered motorsport.We are part of renown Stohl Group GmbH which is successfully operating worldwide, primarily in motorsports, since over 20 years. STARD is the group’s advanced R&D...


  • London, Greater London, United Kingdom ERS Administration Services Full time

    About ERS Administration ServicesWe are a leading underwriter of specialist motor insurance products at Lloyd's (Syndicate 1856). Our strategy is to deliver sustainable, high-margin growth through quality propositions to broker partners.As an Insurance Risk Specialist, you will contribute to our short- to medium-term financial plans by translating...


  • London, Greater London, United Kingdom The Collective Network Full time

    Job SummaryThe Collective Network is looking for an experienced Performance Vehicle Setup Specialist to join their team. This role involves working in a fast-paced environment, coordinating components with mechanics and engineers to prepare the car for racing.In this position, you will be responsible for setting up and packing down during race weekends. You...


  • London, Greater London, United Kingdom Elizabeth School of London Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an experienced Administrative Support Specialist to join our team at Elizabeth School of London. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our campus, providing administrative support to our staff and...


  • London, Greater London, United Kingdom Mandarin Recruitment Full time

    Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Mandarin Recruitment. As an Administrative Support Specialist, you will be responsible for providing administrative support to our clients and candidates, including tasks such as data entry, document preparation, and communication with clients...


  • London, Greater London, United Kingdom STARD Full time

    Company OverviewSTARD is a world-leading pioneer in EV/alternatively powered motorsport, high-performance vehicles and powertrain systems with roots in conventionally powered motorsport. Based in Vienna-Austria, we are part of renown Stohl Group GmbH which is successfully operating worldwide, primarily in motorsports, since over 20 years.We are the group’s...


  • London, Greater London, United Kingdom Leadscale Limited Full time

    Looking for a career in account management? Leadscale Limited is seeking a skilled Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the account management team, including managing databases, organizing files, and coordinating communications. If you...

  • Insolvency Specialist

    2 weeks ago


    London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    About the RoleHays Specialist Recruitment Limited is seeking a seasoned Insolvency/Restructuring Lawyer to join our team in the City. As an Insolvency Specialist, you will work with a diverse range of clients, including national and international businesses, insolvency administrators, and office holders.The caseload will include formal insolvency, financial...


  • London, Greater London, United Kingdom Knightsbridge Recruitment Full time

    Clinical Administration Specialist RequiredKnightsbridge Recruitment is currently seeking a highly skilled Clinical Administration Specialist to join a respected private medical practice in South West London.The successful candidate will possess a strong background in administration, excellent communication skills, and the ability to maintain...


  • London, Greater London, United Kingdom King's College Hospital NHS Foundation Trust Full time

    Breast Screening Department Administrative SupportWe are seeking an experienced administrative professional to join our Breast Screening Department as an Administrative Support Specialist. The successful candidate will provide administrative support to the department, ensuring the smooth running of reception and administrative duties.Key...