Rota Coordinator

1 month ago

Birmingham, Birmingham, United Kingdom Prometheus Safe and Secure Full time

About the Role

We are seeking a highly organized and detail-oriented Rota Coordinator to join our team at Prometheus Safe and Secure. As a Rota Coordinator, you will be responsible for managing and coordinating frontline staffing rotas to ensure accurate and compliant staffing levels.

Key Responsibilities

• Populate and develop frontline staffing rotas in accordance with organizational standards, ensuring accuracy and compliance.

• Coordinate changes to rotas and communicate effectively with relevant stakeholders.

• Monitor and coordinate all rotas across the company to ensure adequate coverage and compliance with organizational requirements.

• Identify gaps and trends in rotas and take proactive measures to address them.

Leave Management

• Be the primary point of contact for frontline staff regarding leave requests, shift swaps, cover, and related issues.

• Coordinate all frontline clinical staff requests for leave, ensuring adherence to local guidelines and maintaining minimum staffing levels.

• Log and monitor all types of leave for frontline staff, including annual leave, study leave, and other forms of absence.

Absence Reporting

• Be the first point of contact for frontline staff reporting sickness absence and other types of absence.

• Ensure timely recording of absences and facilitate return-to-work interviews for clinical staff and their line managers.

• Compile absence spreadsheets and record staff absence in the appropriate database and produce reports as necessary to track trends and patterns.

Systems Maintenance

• Responsible for maintaining one or more systems related to frontline staffing rostering, leave management, and absence tracking.

Person Specification

Qualifications

• Minimum of English and Maths at GCSE or above and/or evidence of appropriate employment/work experience.

• Evidence of undertaking additional skills training, willingness to develop further.

Experience

• Experience in rostering, scheduling, or workforce management, demonstrating strong organizational and administration skills.

• Demonstrable ability to work effectively under pressure and adapt to changing priorities in a fast-paced environment.

• A proactive and collaborative approach to teamwork, with a focus on delivering high-quality support to frontline staff and line managers.

• Effective collaborator, maintaining robust working relationships with key individuals and teams.

• Proficiency in Microsoft Excel and other relevant software for data management and analysis.

• Strong organizational skills, with the ability to prioritize tasks effectively and manage multiple deadlines.

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