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Office Administrator/Receptionist

2 months ago

London, Greater London, United Kingdom Project People Full time
Job Description

**Administrative Support Role**

**Contract Position**

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. This role will be responsible for providing administrative support to our operations team, ensuring the smooth running of our office and maintaining accurate records.

**Key Responsibilities:**

  • Support the Operations Manager in ensuring the efficient operation of the office
  • Manage and maintain accurate records, including archiving, storage, and retrieval of data
  • Coordinate appointments and meetings, and serve as the primary point of contact for facility-related issues
  • Assist with the planning and management of local office projects, moves, and reconfigurations
  • Provide exceptional customer service, greeting visitors and recording all incoming customers and suppliers
  • Field and direct calls, post, and other communications
  • Handle queries and complaints in a professional and timely manner
  • Manage vendor relationships and ensure the supplier relationship is maintained

**Required Skills:**

  • Previous experience as a Receptionist or Office Administrator is essential
  • Banking experience, particularly in a UK-based foreign-owned institution, is highly desirable
  • In-depth knowledge and experience of office and administration processes
  • Procurement management and vendor relationship management
  • Engagement with suppliers
  • Stakeholder management and engagement with senior and board-level personnel
  • Prioritization and multi-tasking skills
  • Relevant office administration experience
  • Relevant H&S qualification (IOSH, NEBOSH, etc.) or working towards
  • Microsoft Office, Outlook, Excel, and PowerPoint

This is an exciting opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and organized individual with a passion for administration, we encourage you to apply.