Exhibition Logistics Coordinator

5 days ago

Hatfield, Hertfordshire, United Kingdom Air Business Limited Full time
Exhibition Logistics Manager

In the fast-paced world of events and exhibitions, logistics is the backbone of a successful event - that's where we come in. At Air Business Limited, we're your trusted partner in delivering on-time, efficient solutions for every show, event, and exhibition across the globe.

Key Responsibilities:
  • Project Management: Oversee the entire logistics process, from appointment by the organiser to delivery and return of materials from stands.
  • Client Engagement: Follow up on sales leads, issue quotes, process bookings, and manage client files.
  • Event Tariffs & Shipping Instructions: Prepare detailed instructions and tariffs for clients and exhibitors.
  • Global Coordination: Work with logistics and exhibition partners worldwide, securing rate schedules, shipping dates, and carrier information.
  • Customs & Compliance: Prepare customs documentation, liaise with brokers/agents, and ensure timely customs clearance.
  • Internal Communication: Serve as the key liaison between the Events and Operations teams, ensuring smooth collaboration and information flow.
  • On-Site Support: Attend exhibitions for setup and breakdown as required, ensuring smooth execution.
  • Sales Support: Work with commercial and sales teams to target future clients and grow the business.
  • Customer Service: Handle customer inquiries via phone and email, ensuring all bookings and orders are processed efficiently.
  • Continuous Improvement: Drive efficiencies and improvements in logistics processes to maximize profitability.
Requirements:
  • Minimum of 3 years' experience in a similar logistics role within exhibitions/events.
  • Strong knowledge of import/export customs regulations and formalities.
  • Excellent planning, organisational, and problem-solving skills.
  • Ability to work under pressure and meet tight deadlines. Exceptional attention to detail and time management.
  • Proficiency in MS Office (Excel, Word, Outlook) at an intermediate level.
  • Must be a strong team player with the ability to work independently.
  • Clean driving license.
Working Conditions:

This role requires flexibility in working hours based on event schedules, which may include early starts, late finishes, and occasional weekend work. International travel may also be required.

At Air Business, we're redefining logistics for the events industry. If you're passionate about logistics and thrive in a dynamic environment, we'd love to hear from you.

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