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Portfolio Coordinator

2 months ago

London, Greater London, United Kingdom Dove & Hawk Full time

Job Summary:

Dove & Hawk is seeking a highly organized and detail-oriented Portfolio Coordinator to join our team in Central London. As a key member of our property management team, you will provide administrative support to our property management and leasing teams.

Key Responsibilities:

  • Monitor lease expiration dates and assist the Leasing Manager with the tenancy renewal process.
  • Ensure legal compliance, including EPCs, PAT Testing, EICRs, and maintain accurate records through company systems.
  • Update utility companies for tenant move-in and move-out.
  • Register deposits.
  • Arrange maintenance repairs with tenants and contractors.
  • Manage insurance claims.
  • Upload new properties onto internal and external websites for lettings.
  • Raise purchase orders.
  • Manage lease terminations.
  • Update and maintain contractor registrations.
  • Manage all aspects of leasing and property administration, and maintain accurate property database records.

Requirements:

  • At least 2+ years' experience working as a Lettings Administrator/Co-ordinator or Property Management Assistant.
  • ARLA Qualification would be beneficial but is not essential.
  • Passion for Customer Service.
  • Excellent written and verbal communication skills.
  • Good level of computer skills, including Microsoft Word, Excel, and Outlook.
  • Good understanding of how to build and maintain strong working relationships.

Working Hours:

Monday to Friday, 9am-5pm, with the ability for flexible working and one work-from-home day per week after successful probation.