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Facilities Coordinator

2 months ago

Wembley, United Kingdom Cargiant Full time
Job Title: Facilities Administrator

At Cargiant, we are seeking a highly organized and detail-oriented Facilities Administrator to join our team. As a key member of our facilities management team, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our facilities, and maintaining a high level of customer satisfaction.

Key Responsibilities:
  • Provide administrative support to the management team, including general administration duties, record-keeping, and data entry.
  • Manage the company's staff tracking and timekeeping system, ensuring timesheets are up to date and submitted within the required deadlines.
  • Process invoices, track and reconcile payments, and maintain accurate financial records.
  • Administer facilities management documentation and contracts, ensuring compliance with company policies and procedures.
  • Coordinate training and development programs for the facilities team, ensuring staff are equipped with the necessary skills and knowledge to perform their duties effectively.
  • Maintain accurate records of contractor attendance, vetting, and performance, ensuring compliance with company policies and procedures.
  • Manage the team meeting calendar, ensuring attendance, agenda setting, and minute taking.
  • Perform general clerical duties, including copying, mailing, scanning, laminating, and filing.
  • Provide excellent customer service, responding to queries and concerns in a timely and professional manner.
Requirements:
  • Experience in a similar role or possessing the required competencies.
  • Highly motivated and driven to deliver and learn within the role, with the ability to work independently and as part of a team.
  • Strong organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent written, numeracy, and verbal communication skills, with the ability to communicate effectively with staff, contractors, and external stakeholders.
  • Ability to work effectively in a fast-paced environment, with a high level of attention to detail and accuracy.
Desirable:
  • Professional development training within the relevant fields.