Event Coordinator

2 months ago

London, Greater London, United Kingdom MOI Global Full time

Event Coordinator Role

As an Event Coordinator at MOI Global, you will play a vital role in assisting the Event Practice with the organization, management, and execution of diverse events. Collaborating closely with the campaign lead, you will ensure that events are executed flawlessly, providing clients and participants with unforgettable experiences.

Key Responsibilities:

  • Proposal Development
    • Support in gathering essential information for proposals and presentations.
    • Efficiently organize proposal materials and supplementary documents.
  • Event Planning and Coordination
    • Administrative Support
      • Assist with various administrative tasks related to event planning.
      • Help schedule meetings and manage communications.
    • Logistics Coordination
      • Facilitate the coordination of event logistics, including venue arrangements and equipment setup.
      • Communicate logistical details to all relevant stakeholders.
  • Vendor Management
    • Vendor Research and Selection
      • Identify potential vendors that meet event specifications.
      • Research vendor capabilities to ensure alignment with event needs.
    • Vendor Communication
      • Convey event requirements and expectations to vendors.
      • Coordinate discussions and meetings with vendors.
  • On-site Event Management
    • Logistics Support
      • Assist with the setup and coordination of events.
      • Manage registration and materials for the event.
    • Participant Assistance
      • Provide information and guidance to event attendees.
      • Assist with registration and inquiries during the event.
  • Post-Event Evaluation and Reporting
    • Data Collection
      • Collect post-event feedback and surveys from participants.
      • Compile data for analysis and reporting purposes.
    • Documentation
      • Document key highlights, challenges, and successes of the event.
      • Prepare a summary of feedback received from attendees.
  • Budget Management
    • Budget Creation
      • Assist in formulating event budgets based on requirements and cost estimates.
      • Negotiate contracts with vendors as necessary.
    • Budget Tracking
      • Monitor event expenses and maintain budget records.
      • Organize invoices and receipts efficiently.
    • Data Entry
      • Input financial data into budget templates accurately.
      • Ensure the maintenance of precise budget records.
  • Marketing Support
    • Assist in the creation of marketing materials that highlight agency services.
    • Conduct market research to support marketing initiatives.
  • Qualifications
    • Bachelor's degree in Event Management, Business, Marketing, or a related field is preferred.
    • Experience in the Event Marketing sector is advantageous.
    • Strong organizational and time management skills with a detail-oriented and creative approach.
    • Excellent interpersonal and communication abilities.
    • Ability to work collaboratively within a team environment.
    • Proficiency in event management software, project management tools, and Microsoft Office Suite.
    • Willingness to work flexible hours, including evenings and weekends.

About MOI Global

MOI Global is a leading B2B agency dedicated to transforming the business of creativity for B2B growth. With a unique approach that integrates strategic consulting, innovative thinking, and technological expertise, MOI Global empowers clients to differentiate themselves, transform their operations, and achieve growth. Trusted by top technology organizations, MOI Global delivers intelligent solutions for B2B success.

Commitment to Diversity

MOI Global is committed to fostering equality, diversity, and inclusion in the workplace. We strive to create an environment that values each individual's unique perspective. At MOI Global, all qualified applicants are considered for employment without regard to age, disability, ethnicity, or sexual orientation. We aim to cultivate a culture where everyone feels welcomed and respected.

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