Office Administrator

2 days ago


Birtley, Durham, United Kingdom The Recruitment Co. Full time
Job Title: Office & Commercial Administrator

The Recruitment Co is seeking an experienced Office Administrator to join their team. This role involves providing administrative support to the office and commercial teams, including bookkeeping, document management, and staff travel arrangements.

Key Responsibilities:
  • Assist in the functioning of the office and satellite offices
  • Document management, organisation, archiving and filing
  • Managing staff travel, subsistence, and accommodation bookings
  • Updating and maintaining internal information, including telephone lists and staff lists
  • Quality checking documents
  • Work with the Training Manager to organize training and medicals using the training database - Competence Cloud
  • Using the company Intranet (SharePoint 2013) as the primary document management system
  • Supporting the Bid and Commercial Team in managing tenders and commercial documentation
  • Maintaining an up-to-date asset list - use of MCS - management of office stocks
  • Ensuring that suppliers/external providers are on the approved supplier list
  • Assisting in site audits of documentation and safety inspections
  • Assist with Senior Management team as required
Requirements:
  • Time Management - organised and able to prioritise tasks and meet deadlines
  • Multitasking - Able to manage multiple administrative duties
  • Diligence - ensuring that documentation is kept accurately, and all tasks completed with precision
  • Verbal and Written Communication - able to communicate clearly to all levels of staff by all means - in person, email, phone
  • Customer Service - ensure that clients and enquiries are managed professionally and promptly
  • Excellent IT skills with proficiency in MS Office - Word, Excel, PowerPoint
  • Ability to use other systems the company uses, such as Competency Cloud, MCS, Procore
  • Adaptability - able to manage unexpected changes solving day-to-day issues
  • Initiative - be proactive in identifying areas for improvement, suggesting solutions, and supporting office management processes
  • Able to collaborate closely with other team members - supporting and collaborating
  • Good at establishing positive working relationships - internally and externally
  • Good knowledge and understanding of basic accounting - invoicing, budgeting, and managing commercial processes
  • Sound business awareness and understanding of the industry and commercial environment we operate in
  • Awareness of GDPR and respectful of the sensitive nature of the documents and employee details that they will oversee
Qualifications:
  • IT/MS Office
  • NVQ/Diploma in Business Administration
  • GDPR (Atlas)
  • First Aid at Work
  • Modern Slavery (Atlas)
  • Manual Handling (Atlas)
  • Fire Safety/Extinguisher Use (Atlas)
  • Construction Health & Safety Awareness (Atlas)
Essential:
  • Contracts
  • Accounting & Bookkeeping software
  • Fire Marshal

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