Medical Secretary/Personal Assistant

4 weeks ago


London, Greater London, United Kingdom Zest Business Group Full time

We are seeking a highly skilled and organized Medical Secretary/Personal Assistant to join our team at Zest Business Group. As a key member of our team, you will be responsible for providing administrative support to our specialist doctor, with a focus on setting up and running a new private telemedicine clinic.

The successful candidate will have a strong background in medical administration, with excellent communication and organizational skills. You will be responsible for managing schedules, handling correspondence, preparing documents, and arranging travel, as well as providing exceptional customer service to our clients and patients.

Key responsibilities of the role include:

  • Administrative tasks: managing schedules, handling correspondence, preparing documents, and arranging travel
  • Communication: screening phone calls and emails, responding to inquiries, and liaising with clients, suppliers, and staff
  • Organization: maintaining office systems, managing databases and filing systems, and organizing events and conferences
  • Preparation: preparing agendas for meetings, taking meeting notes and sending recaps, producing reports, audits, and presentations
  • Other responsibilities: reminding the doctor of important tasks and deadlines, and collating and filing expenses

The ideal candidate will have a strong background in medical administration, with excellent communication and organizational skills. You will be proactive, able to prioritize a high volume of time-sensitive tasks, and have a strong attention to detail. If you are a self-motivated and organized individual with a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

**Requirements:**

  • GCSE grade C in English & Maths or equivalent/University degree 3
  • At least 5 years of PA/Medical Secretary experience with high-touch, service-oriented patient care experience
  • A knowledge of standard software packages and the ability to learn company-specific software if required
  • Subjected to an Enhanced DBS check
  • Excellent spoken and written English
  • Meticulous attention to detail
  • Proactive and able to prioritize a high volume of time-sensitive tasks
  • Strong communicator and able to work across remote/telehealth technologies
  • Discretion and trustworthiness
  • Ability to thrive in both scenarios, during less busy time and during very busy time

Job Type: Self-employed consultant, part-time initially with the opportunity to become full-time with the growth of the practice

Hours: Monday to Friday, 4 hours per day (2 days a week 3-7pm and the remaining 3 days from 2-6pm)

Work Location: 100% remote

Salary: £15,000 per annum - Invoiced at the end of the month and paid within 1 week

Regular Pay Reviews: Yes

Annual Leave: 4 weeks annual/year and bank holidays

We are an equal opportunities employer and welcome applications from all qualified candidates.



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