Health and Safety Administrator

3 days ago

Woking, Surrey, United Kingdom The Pirbright Institute Full time

About The Pirbright Institute

The Pirbright Institute is a leading research organization dedicated to understanding, predicting, detecting, and responding to viral disease outbreaks. Our mission is to advance the frontiers of science and knowledge through excellent scientific research, knowledge sharing, and contribution.

Organizational Overview

The Institute is a dynamic and vibrant community of staff covering a diverse set of chosen fields, backgrounds, and experience. We are committed to furthering the Institute's aspirations and advancing the frontiers of science and knowledge.

Job Summary

We are seeking a highly skilled Health, Safety and Biosafety (HSBS) Administrator to join our team. The successful candidate will be responsible for providing administrative support to the HSBS team, ensuring the effective management of safety and environmental duties.

Main Responsibilities

  • Administrative Support
    • Organize and coordinate meetings, taking minutes and distributing papers/resources as necessary.
    • Monitor and respond to queries, triaging emails to the correct team members.
    • Coordinate training arrangements and bookings from external providers.
  • Document Management
    • Responsible for monitoring, maintaining, and coordinating the upload of documents in our document management system.
    • Ensure documents are distributed to relevant copyholders.
  • Asset Management
    • Responsible for maintaining the HSBS Asset bank and arranging for the routine calibration of equipment.
    • Maintain the stocks in the HSBS 'Ergonomic equipment bank'.
  • Data Collection and Reporting
    • Assist with the collection of data for Key Performance Indicators (KPIs) and Safety Performance Indicators (SPIs).

Requirements

  • Experience of working with Microsoft Office software, especially Microsoft Word and Microsoft Excel.
  • Desirable: experience of working in a health, safety and/or biosafety function, managing an asset bank.

What We Offer

  • Generous Group Personal Pension Scheme and life cover.
  • 25 days annual leave per annum, pro rata.
  • Buy and sell annual leave.
  • Option to carry over up to two weeks annual leave.
  • Pirbright gym with subsidised membership.
  • Pirbright Lifestyle Hub (employee discount site).
  • Cycle to work.
  • Childcare allowance.
  • Free onsite parking.
  • Electric car charging facilities.

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